How to migrate data from version 1.0 of the Groove Forms tool to a later version of the Forms tool (922167)

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Data may be corrupted in version 1.0 of the Groove Forms tool. We recommend that you migrate the forms data and templates to at least version 2.0 of the Forms tool. When data is corrupted, you may experience one or more of the following symptoms:

• Forms data may disappear from a workspace after you reenter the workspace.
• Forms data may be unviewable in all views.
• Forms data may be unviewable when a member uses Groove Workspace 2.1 to enter the workspace.

You may be using version 1.0 of the Forms tool even if you added the tool by using a later version of Groove.

To determine the version of the Forms tool in Groove Virtual Office 3.x, open the Forms tool, point to Properties on the Files menu, and then click Tool. To determine the version of the Forms tool in Groove Workspace 2.x, open the Forms tool, point to Properties on the Files menu, and then click Forms Tool.

The Forms Properties dialog box displays the version number. If this number starts with 0 (zero), you are using version 1.0 of the Forms tool. If the version number starts with 2, you are using version 2.x of the Forms tool.

To migrate your data, follow these steps:

1. From the version 1.0 of the Forms tool, click Import/Export.
2. Click to select the Export as Binary XML check box, and then click Save.
3. Click Forms Manager on the toolbar, and then click Open Forms Manager.
4. If you create a custom form or modify an existing template, click Create Template to save the form template data. Then, save the template to a file.
5. Create a new workspace. If you are using Groove Workspace 2.5 or an earlier version of Groove, make sure that you click 2.1 Workspace or 2.5 Workspace when the Create Shared Space Wizard prompts you to select a Groove Workspace compatibility option.
6. In the workspace, click Add Tool. If you did not create a template in step 4, click Forms, and then click OK. Otherwise, perform one of the following actions to use the saved template:
   • In Groove Virtual Office 3.x, click Browse, click your template file, and then click Open.
   • In Groove Workspace 2.1 or in Groove Workspace 2.5, click Browse Template, click your template file, and then click Open.
7. When the tool opens, click Import/Export, and then click Import.
8. Click the file that you saved in step 2, and then click OK.

All the data is now visible in the newer version of the Forms tool.