How to make individual payroll checks in Microsoft Office Small Business Accounting by using the ADP payroll service (920198)

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There are three posting options in ADP Company Setup:

• Employee
• Pay type within employee
• Company

If you use the following method to post results, the line item posting details of each employee are provided. These details are provided when the payroll postings are downloaded to Microsoft Office Small Business Accounting.

Consider the following scenario. Employee A's net pay, taxes, and deductions are individual line items in a journal entry. Employee B's net pay, taxes, and deductions are individual line items within the same journal entry. When you post the journal entry, employee A's net pay and employee B's net pay are added together. In addition, employee A's net pay and employee B's net pay are listed as one entry in the bank register. Although you can examine the transaction to obtain each employee's net pay amounts, it is very difficult to reconcile the bank account. For example, employee A's check clears the bank. In addition, the check is included in the bank statement. However, if employee B's check does not clear the bank and is not included in the bank statement, you cannot mark this line item as cleared in the account register.

To make individual payroll checks, follow these steps:

1. In the ADP payroll service, click the Payroll tab, and then click Download GL.
2. In the Download Payruns dialog box, click a payrun in the Payrun Name column, and then click Download.
3. After you download the ADP General Ledger, do not save or post the general ledger. Instead, print a copy of the journal entry. To do this, click Print on the File menu.
4. When you have the copy of the journal entry, click Close on the File menu to close the journal entry dialog box without saving the information in the dialog box.
   
   Note If the general ledger was already updated with the journal entries from the payrun, void the entry. To do this, follow these steps:
   1. On the Company menu, point to Company Lists, and then click Journal Entries.
   2. Under Journal Entry List, double-click the payrun journal entry to open the entry.
   3. On the Action menu, click Void.
5. On the Banking menu, click Write Checks.
6. In the Check dialog box, create a payroll check for each employee that lists all the posting information in the check grid.
   
   Notes
   • Payroll Liability line items must be posted as negative quantities before you can post the line items.
   • You can assign a check number to the payroll check to match the payroll check that is printed in the ADP payroll service.