Windows user permissions and corresponding permissions in Small Business Accounting (907369)

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You can log on to the computer as an administrator, as a user, or as a power user. The following list describes more information about the permissions that are granted to each kind of user:

• Administrators have complete and unrestricted access.
• Power users have many administrative powers, but they have some restrictions.
• Users have more restrictions than power users, and they have very little authority over the computer.

Small Business Accounting does not have a separate logon process. The Windows logon process controls some features of Small Business Accounting. Small Business Accounting uses the Windows user permissions to limit access to certain Small Business Accounting functions. There are many tasks in Small Business Accounting that require local administrator access. The following list shows what each kind of user can do.

• Administrators have control of Small Business Accounting. They can create a company, import data, manage users in Small Business Accounting, and perform every other task in the company. In Small Business Accounting, members of the administrators group can be assigned only to the owner role.
• Power users and users who are defined in Small Business Accounting as owners have much more restricted access. The following are functions that any user who is not a member of the administrators group cannot perform:
  • Create a company
  • Manage users
  • Configure multi-user settings
  • Back up a database
  • Restore a backup
  • Delete a company or database
  • Rebuild a database
  • Attach a database
  • Detach a database
  • Repair a company database file
  • Change the SQL instance name
  • Perform an accountant's copy import or export
• Small Business Accounting offers the following five roles.
  • The Owner role has control over all tasks unless the owner is a user or power user who has been assigned the owner role. In that case, the limitations of power users and of users apply.
  • The Accountant role has control over all tasks, except that the accountant has read-only permissions for managing users.
  • The Office Manager role has the same permissions as the accountant role, except that the Office Manager cannot change closed accounting periods.
  • The Salesperson role has control only for sales and A/R, for purchases and A/P, and for inventory. The salesperson does not have read-only access to change closed accounting periods, general ledger transactions, employees and payroll, banking, checking, and credit cards.
  • The Read-only User role has the same read permissions as a salesperson, but the read-only user is not granted full control permissions to any area.