CAUSE
This issue occurs when the following conditions are true:
- You open a Microsoft PowerPoint 97 or a Microsoft PowerPoint 2000 presentation in Microsoft PowerPoint 2002 or in Microsoft Office PowerPoint 2003.
- The presentation has one or more embedded fonts.
Embedded fonts are typically only a subset of the full font set. When you save an existing PowerPoint 97 or PowerPoint 2000 presentation in PowerPoint 2002 or in PowerPoint 2003, the full font set is embedded instead of the smaller font subset of the characters.
If the
Embed TrueType fonts check box was selected when the PowerPoint 97 or PowerPoint 2000 presentation was saved, PowerPoint automatically embeds a subset of the fonts that are being used. However, this setting is saved with the presentation.
WORKAROUND
To work around this issue, you must manually select the
Embed characters that are used option for each presentation. To do this, follow these steps:
- Open the PowerPoint 97 or PowerPoint 2000 presentation.
- On the Tools menu, click Options.
- Click the Save tab.
- Under the Embed TrueType fonts check box, click Embed characters that are used only.
- Click OK.
Now, PowerPoint will only embed those fonts that are used in the presentation when you save the presentation.
For presentations that have been already saved
If you have already saved the PowerPoint 97 or PowerPoint 2000 presentation in PowerPoint 2002 or in PowerPoint 2003, the file size has already increased. To reduce the file size, following these steps:
- Open the presentation.
- On the Tools menu, click Options.
- Click the Save tab.
- Under the Embed TrueType fonts check box, click Embed characters that are used only.
- Click OK.
- Save the presentation.
- In Windows Explorer, verify that the file size has decreased.
If the file size did not change, try saving the presentation one more time.
If the file size still does not change, you will have to save a new copy of the presentation. To do this, click
Save As on the
File menu, and then rename the presentation.
If the file size still does not change, turn off font embedding for that presentation. After you turn off font embedding, save a new copy of the presentation.
Note The fonts will be replaced with the nearest equivalent font that is present on the computer if you do not have the same fonts on the computer.
To determine what fonts are used in the presentation, follow these steps:
- Open the original presentation.
- On the File menu, click Properties.
- Click the Contents tab, and then note the fonts that are listed in the Fonts in use list
- Click Start, click Run, type control fonts in the Open box, and then click OK.
- Compare the fonts in the Fonts folder to the fonts that you noted in step 3.