How to print comments that are inserted by reviewers when you use the Track Markup feature in Visio 2003 (898514)

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When you use the Track Markup feature in Visio 2003, users who review the drawing can add proposed changes. Proposed changes are also known as markup. Markup includes shapes, ink shapes, and comments. When you print a drawing that contains markup, the comments that are inserted by the reviewers are not printed. Use the macro that is discussed in this article to print the comments that are inserted by the reviewers.

The macro extracts the comments that are in the drawing, and then inserts the comments in a new shape. The new shape appears outside the drawing page. Resize the shape, and then drag the shape to the drawing page. When you print the drawing, the comments appear in the new shape that you added to the drawing.

To create and to run the macro, follow these steps.

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1. Create the macro. To do this, follow these steps:
   1. Start Visio 2003, and then open your drawing.
   2. Press ALT+F11 to start Microsoft Visual Basic Editor.
   3. On the Insert menu, click Module.
   4. Copy the following code, and then paste the code in the FileName - ModuleNumber (Code) window:

      Public Sub GetComments()
      Dim pagMarkup As Visio.Page
      Dim pag As Visio.Page
      Dim shp As Visio.Shape
      Dim sText As String
      Dim iRow As Integer
      
      Set pag = Visio.ActivePage
      sText = "Reviewer" & vbTab & "Date" & vbTab & "Comment"
      
      If pag.PageSheet.SectionExists(Visio.visSectionAnnotation, Visio.visExistsAnywhere) Then
      For iRow = 0 To pag.PageSheet.RowCount(Visio.visSectionAnnotation) - 1
      sText = sText & vbCrLf & pag.Document.DocumentSheet.CellsSRC(Visio.visSectionReviewer, pag.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationReviewerID).ResultIU - 1, Visio.visReviewerInitials).ResultStr("")
      sText = sText & pag.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationMarkerIndex).ResultIU
      sText = sText & vbTab & Format(pag.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationDate).ResultIU, "ddddd")
      sText = sText & vbTab & pag.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationComment).ResultStr("")
      Next iRow
      End If
      
      For Each pagMarkup In pag.Document.Pages
      If pagMarkup.Type = visTypeMarkup Then
      If pagMarkup.OriginalPage = pag Then
      If pagMarkup.PageSheet.SectionExists(Visio.visSectionAnnotation, Visio.visExistsAnywhere) Then
      sText = sText & vbCrLf
      sText = sText & vbCrLf & pag.Document.DocumentSheet.CellsSRC(Visio.visSectionReviewer, pagMarkup.ReviewerID - 1, Visio.visReviewerName).ResultStr("")
      For iRow = 0 To pagMarkup.PageSheet.RowCount(Visio.visSectionAnnotation) - 1
      sText = sText & vbCrLf & pag.Document.DocumentSheet.CellsSRC(Visio.visSectionReviewer, pagMarkup.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationReviewerID).ResultIU - 1, Visio.visReviewerInitials).ResultStr("")
      sText = sText & pagMarkup.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationMarkerIndex).ResultIU
      sText = sText & vbTab & Format(pagMarkup.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationDate).ResultIU, "ddddd")
      sText = sText & vbTab & pagMarkup.PageSheet.CellsSRC(Visio.visSectionAnnotation, iRow, Visio.visAnnotationComment).ResultStr("")
      Next iRow
      End If
      End If
      End If
      Next pagMarkup
      
      Set shp = pag.DrawRectangle(-pag.PageSheet.Cells("PageWidth").ResultIU, 0, 0, pag.PageSheet.Cells("PageHeight").ResultIU)
      shp.Cells("Para.HorzAlign").Formula = "0"
      shp.Cells("VerticalAlign").Formula = "0"
      shp.Name = "Reviewers Comments"
      shp.Text = sText
      End Sub

   5. Press CTRL+S to save the drawing.
   6. On the File menu, click Close and Return to Visio.
2. Run the macro. To do this, follow these steps:
   1. On the Tools menu, point to Macros, and then click Macros.
   2. In the Macro name list, click the macro that you created in step 1, and then click Run. The name of the macro is FileName.ModuleNumber.GetComments.
      
      The macro inserts the comments in a new shape that appears to the left of the drawing page.
3. Resize the shape that contains the comments, and then drag the shape to the drawing page. If you want, format the text in the shape. When you print your drawing, the comments appear in the shape in your drawing.