WT1249: Pure Black and White Printing Add-in (85342)

MORE INFORMATION

THE TEXT OF WT1249

======================================================================
  Microsoft(R) Product Support Services Application Note (Text File)
             WT1249: PURE BLACK AND WHITE PRINTING ADD-IN
======================================================================
                                                  Revision Date: 10/95
                                                       1 Disk Included

The following information applies to Microsoft PowerPoint(R) for
Windows(R) 95, version 7.0.

---------------------------------------------------------------------
 INFORMATION PROVIDED IN THIS DOCUMENT AND ANY SOFTWARE THAT MAY
 ACCOMPANY THIS DOCUMENT (collectively referred to as an Application
 Note) IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER
 EXPRESSED OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED
 WARRANTIES OF MERCHANTABILITY AND/OR FITNESS FOR A PARTICULAR
 PURPOSE. The user assumes the entire risk as to the accuracy and
 the use of this Application Note. This Application Note may be
 copied and distributed subject to the following conditions:  1) All
 text must be copied without modification and all pages must be
 included;  2) If software is included, all files on the disk(s)
 must be copied without modification (the MS-DOS(R)  utility
 diskcopy is appropriate for this purpose);  3) All components of
 this Application Note must be distributed together;  and  4) This
 Application Note may not be distributed for profit.

 Copyright (C) 1995 Microsoft Corporation.  All Rights Reserved.
 Microsoft, MS-DOS, PowerPoint, and Windows are registered
 trademarks and Windows NT is a trademark of Microsoft Corporation.
---------------------------------------------------------------------

Introduction
------------

When you install the Pure Black and White Printing Add-in files
included with this Application Note, you can quickly print your
PowerPoint for Windows 95 presentations in pure black and white.
Printing in pure black and white eliminates object fills as well as
background colors and shading, while making your slide text and object
borders and lines black. As a result, your presentations will print
more quickly and have sharper, cleaner lines.

NOTE: Imported graphics and OLE objects will not print in pure black
and white, nor will objects that were previously customized for
black and white printing using the PowerPoint Black And White drop-
down menu. For more information, see the "Troubleshooting Pure Black
and White Printing Problems" section later in this Application Note.

Installation
------------

To add the Pure Black and White Printing Add-in to PowerPoint for
Windows 95, do the following:

1. If you received a disk with this Application Note, insert the disk
   in drive A.

   If you downloaded this Application Note from an online service,
   skip to step 2. This procedure assumes that you have already
   downloaded and extracted the compressed file.

2. If you are running Windows 95, click the Start button, and then
   click Run. (If you are running Windows NT(TM), choose Run from the
   File menu in Program Manager or File Manager.)

3. In the Open text box (or the Command Line box in Windows NT), type
   the following, and then click OK

      <source>:\setup

   where <source> is the location of the Pure Black and White
   Printing Add-in files. For example, if you are installing from the
   Application Note disk in drive A, type the following:

      a:\setup

   Or, if you downloaded and expanded Wt1249.exe from an online
   service to C:\Download, type the following:

      c:\download\setup

4. When Setup starts, it will ask if you want to install the
   PowerPoint Print Pure Black and White feature.  Answer yes by
   typing "y" (without the quotation marks) and pressing ENTER.

The Pure Black and White Printing Add-in is now installed. When you
run PowerPoint, the Print Pure Black And White command should be
located on the File menu. If you were running PowerPoint when you
installed the add-in, you will need to quit and restart PowerPoint for
the installation to take effect.

Printing in Pure Black and White
--------------------------------

To print your presentation quickly in pure black and white, do the
following:

1. On the File menu, click Print Pure Black And White. (If this
   command is unavailable, see the preceding "Installation" section.)

2. In the Print dialog box, select the print options you want.

3. Make sure the Black & White check box is selected. (By default,
   this option is selected if you are printing to a black and white
   printer. If you are printing to a color printer, the option will
   not be selected, and you will have to click it to select it.)

4. Click OK to print the presentation.

   NOTE: There may be a delay when printing, especially with large
   presentations.  Additionally, grouped PowerPoint objects may not
   print in pure black and white. To ensure pure black and white
   printing, ungroup grouped PowerPoint objects before printing.

Troubleshooting Pure Black and White Printing Problems
------------------------------------------------------

There are three types of objects in PowerPoint presentations that
won't print in pure black and white:

   - Imported graphics, such as bitmaps
   - OLE objects
   - Objects that have been previously customized for normal black
     and white printing

There is no way to print imported graphics and OLE objects in pure
black and white. However, when normal PowerPoint objects do not print
in pure black and white as expected, the objects may have been
previously customized for normal black and white printing, and you can
restore their attributes so that they print correctly.

In PowerPoint for Windows 95, you can improve the way an object will
look when printed in black and white (without using the Pure Black and
White Printing Add-in). To customize the black and white view and
printing results for an object, you would do the following:

1. On the View Menu, click Black And White.

2. Select the object you want to customize, and then click the right
   mouse button.

3. Point to Black And White. A menu appears from which you can select
   the preferred black and white display and print attributes for the
   selected object.

If you previously modified an object by changing its black and white
attributes, PowerPoint cannot print it in pure black and white. To
print a previously customized object, use the preceding steps and
select Automatic in the Black And White drop-down menu in step 3. This
clears the custom setting so that the object can be printed in pure
black and white.

--------------------------------------------------------------------------