How to save the addresses from a Word mail-merge label document to Excel (832286)

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The following steps assume that you already have an existing Word mail merged label document that contains the addresses that you want to save in an Excel workbook. To save addresses that are contained in a Word mail merged label document to an Excel workbook, follow these steps:

1. Start Word, and then open the Word document that contains your merged address labels.
2. On the Edit menu, click Replace.
3. On the Replace tab, click More.
4. With the insertion point in the Find what box, click Special, and then click Section Break.
   
   You should see ^b in the Find what box.
5. Leave the Replace with box blank, and then click Replace All.
6. Click Close to close the Find and Replace dialog box.
7. On the Table menu, click Show Gridlines.
8. Delete all blank columns in your merged address label document.
   
   To do this, click inside a blank column, on the Table menu, point to Select, and then click Column.
9. On the Table menu, point to Delete, and then click Columns.
10. Repeat steps 8 and 9 for each blank column in your merged label document that you want to remove.
11. Replace all paragraph marks with a tab. To do this, follow these steps:
    1. On the Tools menu, click Options.
    2. On the View tab, click to select the All check box, and then click OK.
    3. On the Edit menu, click Replace.
    4. Click More to expand the Replace tab.
    5. On the Replace tab, delete the contents of the Find what box.
       
       With the insertion point in the Find what box, click Special, and then click Paragraph mark.
    6. Delete the contents of the Replace with box.
       
       With the insertion point in the Replace with box, click Special, and then click Tab Character.
    7. Click Replace All.
    8. In the Find and Replace dialog box, click Close.
12. With the insertion point in your Word table, point to Convert on the Table menu, and then click Table to Text.
13. In the Convert Table to Text dialog box, click Paragraph marks, and then click OK.
14. On the File menu, click Save As.
15. In the Save As dialog box, change the Save as type box to Plain Text (*.txt) (Text Only (*.txt)).
    
    Type a new name for your address list in the File name box, and then click Save.
16. If a File Conversion dialog box appears, click Windows (Default), click to select the Insert line breaks check box, make sure that the End lines with box has CR/LF selected, and then click OK.
17. Close your new file, and then quit Word.
18. Start Excel.
19. On the File menu, click Open.
    
    Change the Files of type box to All Files (*.*), and then open the file that you saved in steps 14, 15, and 16.
20. When the Text Import Wizard starts, accept the default settings, and then click Finish.