Description of live attachments in Outlook 2003 (831056)

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When a user sends a file as a shared attachment, a Document Workspace site is created for the attachment in the Microsoft Windows SharePoint Services site that is specified. The Document Workspace site uses the same name as the attached file.

Note If more than one file is attached, the Document Workspace site uses the name of the first file in the list of attachments.

Members of the Document Workspace

As the sender of the shared attachment, you become the administrator of the Document Workspace site. All the recipients become members of the Document Workspace site, and they are members of the contributor site group.

Recipients can open the attachment, or they can follow the link that is added automatically to the e-mail message. The link goes to the home page of the Document Workspace site, and a copy of the e-mail attachment is stored in the Shared Documents library.

Document Updating

If the e-mail attachment is a document or a Single File Web Page (MHTML) from one of the following

• Microsoft Office Word 2003
• Microsoft Office Excel 2003
• Microsoft Office PowerPoint 2003
• A document from Microsoft Office Visio 2003.
• An XML file from Microsoft Word or Microsoft Excel.

members of the Document Workspace site can open and work on their own copy of the attachment. At the same time that the members are working on their copy, the Microsoft Office program that they are using to edit the document is periodically updated by the Document Workspace site. Members can also save their changes to the Document Workspace site copy.