How to apply permissions for the Editing Restrictions feature in Word 2003 (827398)

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When you apply the Editing Restrictions feature to a document, you select parts of the document and select users who are freely permitted to edit those parts of the document. Those users' names can be applied by using a Microsoft Windows account or a Microsoft .NET Passport e-mail address.

Note You cannot mix .NET Passport and Windows authentication in the same document, as the Information Rights Management (IRM) technology can only reference one authentication server at a time.

Assign Permissions by Using a .NET Passport E-Mail Address

To assign permissions by using a .NET Passport e-mail address, follow these steps:

1. Select the part of the document that you want to protect.
2. Click Tools, and then click Protect Document.
3. Click to select the Allow only this type of editing in the document check box.
4. On the pull down menu, select the type of editing that you want to permit.
5. Click More users. .
6. Type the.NET Passport accounts that you want to add, separated by semicolons, and then click OK.
7. Click to select the check box for each user for whom you want to grant permissions.
8. Click Yes, Start Enforcing Protection.
9. Click User Authentication, and then click OK.

This method will use IRM.

Note This IRM method can also be used with a Windows account instead of a .NET Password account. To do so, at step 6 in the steps earlier, enter the Windows accounts, separated by semicolons, instead of the .NET accounts, and then continue with rest of the procedure.

For more information about IRM, click Help, click Microsoft Word Help , type IRM in the Search for box in the Assistance pane, and then click Start searching to view the topic.

Assign Permissions by Using a Windows Account

To assign permissions by using a Windows accounts, follow these steps:

1. Select the part of the document that you want to protect.
2. Click Tools, and then click Protect Document.
3. Click to select the Allow only this type of editing in the document check box.
4. On the pull down menu, select the type of editing you want to permit.
5. Click More users. .
6. Type the Windows accounts that you want to add, separated by semicolons, and then click OK.
7. Click to select the check box for each user for whom you want to grant permissions.
8. Click Yes, Start Enforcing Protection.
9. Click Password.
10. Type the password in the Enter new password textbox.
11. Re-type the password in the Reenter password to confirm textbox.
12. Click OK.

For more information about how to set up permissions, click Help, click Microsoft Word Help, type editing restrictions in the Search for box in the Assistance pane, and then click Start searching to view the topic.