How to add members of a distribution list to your Windows SharePoint Services Web site (825488)

SUMMARY

This article describes how to import a distribution list from Microsoft Outlook and add members of that distribution list to your Microsoft Windows SharePoint Services Web site .This article discusses two different methods that you can use, depending on the version of Microsoft Office that is installed on the client computer.

Note Both methods that are described in this article assign each member of the distribution list to the same site group. You can modify individual site group assignments after you add the distribution list members to your Windows SharePoint Services Web site.

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Add Members of a Distribution List to Your Windows SharePoint Services Web Site If You are Running Microsoft Office XP or Earlier

To import a distribution list and add members of a distribution list to your Windows SharePoint Services Web site if you are running Office XP or earlier, follow these steps:

1. Start Microsoft Internet Explorer and connect to your Windows SharePoint Services Web site.
2. On the Quick Launch bar, under Lists, click Contacts.
3. Click Import Contacts.
4. In the Select Users to Import dialog box, click the distribution list that you want to import, and then click OK.
5. If you are prompted, click Yes to permit Internet Explorer to access e-mail addresses that are stored in Outlook.
6. After the e-mail addresses from the distribution list are imported to the Contacts list, click Edit in Datasheet.
7. In the E-mail Address column, select the e-mail addresses that are imported from the distribution list, right-click your selection, and then Copy.
   
   Note E-mail addresses that you import from a nested distribution list are listed two times. If you import e-mail addresses from a nested distribution list, you may want to check the list and remove any duplicate e-mail addresses that are displayed.
8. Click Site Settings.
9. On the Site Settings page, under Administration, click Manage users.
10. On the Manage users page, click Add Users.
11. On the Add Users: SiteName page, in the Step 1: Choose Users area, right-click an empty area of the Users box, and then click Paste to paste the e-mail addresses that you copied earlier in step 7.
    
    Type a semicolon character " ;" (without the quotation marks) after each e-mail address to separate the individual e-mail addresses in the list.
12. In the Step 2: Choose Site Groups area, click to select the check box next to the site group that you want to assign the users, and then click Next.
13. In the Step 3: Confirm Users area, verify the e-mail address, user name, and display name information of the users who you want to add.
14. In the Step 4: Send E-mail area, if you want to send an e-mail message, click to select the Send the following e-mail to let these users know they've been added check box, and then type the information that you want for the e-mail message.
15. Click Finish.

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Add Members of a Distribution List to Your Windows SharePoint Services Web Site If You are Running Microsoft Office 2003

To add members of a distribution list to your Windows SharePoint Services Web site if you are running Office 2003, follow these steps:

1. Start Internet Explorer and connect to your Windows SharePoint Services Web site.
2. Click Site Settings.
3. On the Site Settings page, under Administration, click Manage users.
4. On the Manage users page, click Add Users.
5. On the Add Users: SiteName page, in the Step 1: Choose Users area, click Address Book.
6. In the Microsoft Address Book dialog box, click the distribution list that you want to import, and then click OK.
7. If you are prompted, click Yes to permit Internet Explorer to access e-mail addresses that are stored in Outlook.
8. In the Step 2: Choose Site Groups area, click to select the check box next to the site group that you want to assign the users, and then click Next.
9. In the Step 3: Confirm Users area, verify the e-mail address, user name, and display name information of the users who you want to add.
10. In the Step 4: Send E-mail area, if you want to send an e-mail message, click to select the Send the following e-mail to let these users know they've been added check box, and then type the information that you want for the e-mail message.
11. Click Finish.

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