How to package and copy a presentation to a CD in PowerPoint 2003 (821552)

SUMMARY

The Package for CD feature in PowerPoint 2003 allows you to copy one or more presentations and supporting files onto a CD.

back to the top

How to Package a Presentation for a CD

1. Open the presentation that you want to package. If you are working with a new presentation that has not been previously saved, save the presentation.
   
   Note Before you give others a copy of the presentation, it is a good idea to review personal and hidden information and decide if it is appropriate to include. You may want to remove comments, ink annotations, and markup before you package your presentation.
2. Insert a CD in the CD drive.
   
   Notes
   • You must have one of the following types of CDs: a blank recordable CD (CD-R), a blank rewritable CD (CD-RW), or a CD-RW with existing content that can be overwritten.
   • If you use a CD-R, make sure that you copy all the files that you want onto the CD the first time. After the files are copied, you cannot add more files to the CD.
3. On the File menu, click Package for CD.
4. In the Name the CD box, type a name for the CD.
5. To specify the presentations that you want to include and to specify the play order, do any of the following:
   • To add more presentations or other files that are not included automatically, click Add Files. Select the files that you want to add, and then click Add.
   • By default, presentations are set up to run automatically in the order that they are listed in the Files to be copied list. To change the play order, select a presentation, and then click the Up Arrow button or the Down Arrow button to move it to a new position in the list.
     
     Note By default, the presentation that is currently open is already in the Files to be copied list. Files that are linked to the presentation, such as media files, are included automatically but will not appear in the Files to be Copied list. Additionally, the PowerPoint Viewer 2003 is included by default so that you can run the packaged presentation on a Microsoft Windows-based computer that does not have PowerPoint installed.
   • To remove a presentation, select the presentation, and then click Remove.
6. To change the default settings, click Options, and then do any of the following:
   • To exclude the PowerPoint Viewer, click to clear the PowerPoint Viewer check box.
   • To prevent presentations from playing automatically or to specify a different automatic play option, select your preference from the Choose how presentations will play in the PowerPoint Viewer list.
   • To include TrueType fonts, click to select the Embedded TrueType fonts check box.
   • To require a password to open or edit all packaged presentations, under Secure the PowerPoint files, type the password that you want to use.
   • Click OK to close the Options dialog box.
7. Click Copy to CD.
   
   Note You can use this procedure to package one or more presentations into a folder on your computer or a network location instead of onto a CD. To do this, click Copy to Folder instead of Copy to CD, and then provide the folder information.

Note The Copy to CD button is not available on Windows 2000 because it does not include the files that you require. If your Windows 2000 can be used to burn CDs, use the Copy to Folder button and burn the contents of the resulting folder by using the CD burning software that you typically use.

back to the top