How to copy an Office file to a disk (812072)


The information in this article applies to:

  • Microsoft Office Excel 2003
  • Microsoft Excel 2002
  • Microsoft Excel 2000
  • Microsoft Office XP
  • Microsoft Office 2000
  • Microsoft Office Outlook 2003
  • Microsoft Outlook 2002
  • Microsoft Outlook 2000
  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002
  • Microsoft PowerPoint 2000
  • Microsoft Office Word 2003
  • Microsoft Word 2002
  • Microsoft Word 2000
  • Microsoft Office FrontPage 2003
  • Microsoft Office Publisher 2003
  • Microsoft Office Professional Edition 2003
  • Microsoft Office Standard Edition 2003
  • Microsoft Office Student and Teachers Edition 2003
  • Microsoft Office Small Business Edition 2003
  • Microsoft Office Basic Edition 2003
  • Microsoft Office Access 2003

SUMMARY

This step-by step article describes how to copy a file from the My Documents folder on your computer hard disk to a 3.5-inch disk, and how to copy a file from a 3.5-inch disk to the My Documents folder.

MORE INFORMATION

A 3.5-inch disk is a removable storage media with a storage capacity of 1.2 megabytes (MB). The disk is inserted into drive A of your computer. After a file is copied from your hard disk to a 3.5-inch disk, the disk can be removed from your computer and inserted into drive A of another computer. The file can then be copied from the 3.5-inch disk to the hard disk of the other computer.

Note Because there are several versions of Microsoft Windows, the following steps may be different on your computer. If they are, see your product documentation to complete these steps.

Copy a File From My Documents to a 3.5-Inch Disk

To copy a file from the My Documents folder to a floppy disk, follow these steps:
  1. Insert a blank 3.5-inch disk into drive A.
  2. Click Start, right-click My Documents, and then click Explore.

    This will open your My Documents folder in Windows Explorer.
  3. In the right pane of Windows Explorer, click the file you want to copy to the disk. If you want to copy more than one file to the 3.5-inch disk, press and hold CTRL, click each file you want to copy, and then release CTRL.

    Note: A 3.5-inch disk will hold a total of 1.2 MB of data.
  4. Right-click a selected file, point to Send To, and then click 3 1/2 Floppy (A).
  5. Wait for the file copy to complete before you remove the 3.5-inch disk from drive A.

Copy a File from a 3.5-Inch Disk to My Documents

  1. Insert the 3.5-inch disk that contains the files you want to copy into drive A.
  2. Click Start, right-click My Computer, and then click Explore.
  3. In Windows Explorer, double-click 3 1/2 Floppy (A).
  4. In the right pane of Windows Explorer, click the file you want to copy to the My Documents folder. If you want to copy more than one file to My Documents, press and hold CTRL, click each file you want to copy, and then release CTRL.
  5. Right-click a selected file, point to Send To, and then click My Documents.
  6. Wait for the file copy to complete before you remove the 3.5-inch disk from drive A.
Modification Type:MinorLast Reviewed:2/10/2006
Keywords:kbhowto KB812072
©2004 Microsoft Corporation. All rights reserved.