OL2000: Communicating with E-Mail: Part 3: Addressing Messages Quickly (310485)

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Addressing Messages Quickly

Most people spend a lot of their e-mailing time sending messages to the same group of people. When you have a contact list available, tasks such as sending e-mail messages become much easier. Let's send another message, this time using the contact list to speed up the process. Try this:

1. First add an address card for yourself to the contact list, entering just your name and e-mail address.
2. Next display the Inbox and click the New Mail Message button to display a window.
3. Click the To button in the window to display the Select Names dialog box.
4. When you are working on a network, by default Outlook displays the Global Address List--all the e-mail addresses maintained by your e-mail server. To see a list of your contacts, click the arrow to the right of the Show Names From The box and then select Contacts under Outlook Address Book. The dialog box changes to look something like this:
   
   Internal vs. Internet setup
   
   A quick reminder: we wrote this book using a networked computer with internal e-mail. If you are working on a stand-alone computer configured for Internet e-mail, some of the dialog boxes you'll see may be a bit different from those we show. Also, you'll see Internet e-mail names, which include an @ sign followed by a domain name as well as a user name (for example, sample@microsoft.com).
5. Select your e-mail entry from the list. Click the To button to add your e-mail address to the Message Recipients box. Then click OK to close the dialog box and redisplay the Message window with your name entered in the To box.
6. Fill in the Subject box, type a message to yourself, and then click the Send button. (If you are not logged on to your e-mail server, the Outbox now contains two messages to be sent.)

ADDITIONAL RESOURCES

For additional information, click the article numbers below to view the articles in the Microsoft Knowledge Base: