PPT2000: How to Create Relative Hyperlinks (307249)


The information in this article applies to:

  • Microsoft PowerPoint 2000
This article was previously published under Q307249

SUMMARY

If you insert hyperlinks into various documents in a Microsoft PowerPoint presentation, the hyperlinks have an absolute path, also known as a hard path or full path, to that file. However, if this presentation is viewed on another computer, the links still point to a fully qualified path on the original computer and, therefore, may not work correctly. This article explains how to prevent this issue from occurring.

MORE INFORMATION

Add Relative Hyperlinks

To add relative hyperlinks, you must first save the presentation to the same folder as the rest of the files that you are going to link to.

After all the files are in the same folder, follow these steps to create relative hyperlinks:
  1. Start PowerPoint, and then open the presentation.
  2. Select the text or object that you want to assign the hyperlink to, and then click Hyperlink on the Insert menu.
  3. Click File, browse to the file, and then click OK.

    NOTE: The text in the Type the file or Web page name box should be only the file name, and not the path.
  4. If the file is a PowerPoint presentation and you want to link to a specific slide, click Bookmark, browse to the slide, and then click OK.
  5. Click OK.

Change Absolute Hyperlinks to Relative Hyperlinks

If you have already insert hyperlinks, you can edit them and remove the path information, leaving behind just the file name. To do this, follow these steps:
  1. Start PowerPoint, and then open the presentation.
  2. Right-click the text or object that the hyperlink is assigned to, point to Hyperlink, and then click Edit Hyperlink.
  3. Remove all the path text in the Type the file or Web page name box, leaving only the file name. For example, if the text is

    C:\My Documents\Presentation1.ppt

    change the text to:

    Presentation1.ppt

  4. Click OK.

Move All Files with Pack and Go

Use the Pack and Go feature to bundle all the presentation and linked files, and then unpack these files into a directory on the new computer before running the presentation. To do this, follow these steps:
  1. On the File menu, click Pack and Go.
  2. Click Next in the Pack and Go Wizard.
  3. Click Active Presentation, and then click Next.
  4. To select the location in which to create the Pack and Go file, click A:\ or Choose destination.

    If you click Choose destination, you must navigate to the folder on a local hard disk on which to save the file.
  5. Click Next.
  6. Click Include linked files, click Embed True Type Fonts, click Next, and then click Next again.
  7. Click Finish.
These steps create a Pack and Go file that includes the linked files but not the PowerPoint Viewer.
Modification Type:MinorLast Reviewed:1/9/2006
Keywords:kbhowto kbinfo KB307249
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