How To Send a Fax in Windows XP (306657)


The information in this article applies to:

  • Microsoft Windows XP Professional
  • Microsoft Windows XP Home Edition
This article was previously published under Q306657

IN THIS TASK

SUMMARY

This article describes how to send a fax coversheet by using the Fax service in Windows XP.

To send a fax from in Windows XP, you must first enable and configure the Fax service.

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MORE INFORMATION

How to Start the Send Fax Wizard

To start the Send Fax Wizard, use one of the following methods:
  • In the Fax console:
    1. Click Start, point to All Programs, point to Accessories, point to Communications, point to Fax, and then click Fax Console.
    2. In the Fax console, click New Fax or click Send a Fax on the File menu.
  • In the Print dialog box:
    1. Start the program that you want. For example, start Microsoft Word 2002.
    2. On the File menu, click Print.
    3. In the Print dialog box, click Fax in the Name box, and then click OK.
  • In Control Panel:
    1. Click Start, and then click Control Panel.
    2. In Control Panel, click Printers and Other Hardware in the Pick a category box.
    3. In the or pick a Control Panel icon box, click Printers and Faxes.
    4. In the Printer Tasks box, click Send a fax.
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How to Create and Send the Fax

  1. In the Welcome to the Send Fax Wizard dialog box, click Next.
  2. In the Recipient Information dialog box, type the recipient name in the To box, type the recipient fax number in the Fax number box, or use the Address Book to click the recipient name, and then click Next.

    NOTE: If you want to send the fax to more than one recipient, type the recipient information in the appropriate boxes, and then click Add. The recipient appears in the box and the boxes are cleared so that you can type additional recipient information.

    When you finish adding recipients, click Next.
  3. In the Preparing the Cover Page dialog box, click the template that you want to use in the Cover page template box.
  4. If you want to edit the information that appears on the cover page, click Sender Information.
  5. Type the subject that you want to appear on the cover page of the fax in the Subject line box, and then type a cover page note in the Note box if you want to include a note.
  6. Click Next.
  7. In the Schedule dialog box, click the time that you want to send the fax, for example, click Now.
  8. In the What is the fax priority box, click the priority that you want (a higher priority allows this fax item to be sent before another similarly scheduled and lower priority item), and then click Next.
  9. In the Completing the Send Fax Wizard dialog box, confirm the options that you selected, and then click Finish.
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How to View the Status of the Fax

You can view the status of the fax in the Fax console. To do this:
  1. Click Start, point to All Programs, point to Accessories, point to Communications, point to Fax, and then click Fax Console.
  2. In the left pane, click to expand Fax (if it is not already expanded). The following list describes the folders under Fax:
    • The Incoming folder contains faxes that are currently being received.
    • The Inbox folder contains faxes that have been received.
    • The Outbox folder contains faxes that are scheduled to be sent.
    • The Sent Items folder contains faxes that have been successfully sent.
  3. In the left pane, click the folder that you want.
  4. In the right pane, right-click the fax that you want, and then click Properties.
  5. On the General tab, view the Status line. When you are finished, click Close.
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REFERENCES

For additional information about how to enable the Fax service, click the article number below to view the article in the Microsoft Knowledge Base:

306550 How to Enable and Configure the Fax Service

For additional information about how to use Fax in Windows, click the article numbers below to view the articles in the Microsoft Knowledge Base:

306663 How to Fax a Scanned Document or Image

306662 How to Receive a Fax in Windows XP

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Modification Type:MinorLast Reviewed:7/14/2004
Keywords:kbenv kbFax kbHOWTOmaster KB306657 kbAudITPro
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