The page setup settings in a shared workbook are different for each user in Excel (302911)


The information in this article applies to:

  • Microsoft Office Excel 2003
  • Microsoft Excel 2002
  • Microsoft Excel 2000
This article was previously published under Q302911

SYMPTOMS

In Microsoft Excel, when you save a shared workbook with page setup settings defined, and then another user opens the workbook, the second user may not see the page setup settings that you created.

CAUSE

This problem occurs because, by default, the print settings are saved in a custom view that is created for each person who uses the shared workbook. The page setup settings, such as the header, the footer, and the page breaks, are included in those print settings.

RESOLUTION

To resolve this problem, follow these steps:
  1. Open the shared workbook in Excel.
  2. On the Tools menu, click Share Workbook.
  3. In the Share Workbook dialog box, click to clear the Allow changes by more than one user at the same time check box, and then click OK.
  4. On the View menu, click Custom Views.
  5. In the Views dialog box, select each custom view, and then click Delete to remove it.
  6. After you delete all the views, click OK.
  7. Save the workbook.
  8. On the File menu, select Page Setup.

    Use the Page Setup dialog box to create the print settings that you want all the users to see, and then click OK when you are finished.
  9. On the Tools menu, click Share Workbook.
  10. On the Editing tab, click to select the Allow changes by more than one user at the same time check box.
  11. On the Advanced tab, click to clear the Print settings check box in personal views.
  12. Click OK.
Modification Type:MajorLast Reviewed:4/2/2004
Keywords:kbprb KB302911
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