WD2002: Can't Use Right-Click or Toolbar to Turn Balloons On and Off in Print Layout View (292115)

WORKAROUND

To work around this issue, use one of the following methods.

Method 1: Use a Macro

Create a macro, and then assign it to a toolbar. To do this, follow these steps:

1. Start Microsoft Word.
2. On the Tools menu, point to Macro, and then click Macros.
3. In the Macros in list, click the template or document in which you want to store the macro.
4. In the Macro name box, type ToggleBalloons.
5. Click Create to open the Visual Basic Editor.
6. Type the following in the Code window:

      With ActiveWindow.View
   
         If .RevisionsMode = wdBalloonRevisions Then
            .RevisionsMode = wdInLineRevisions
         Else
            .RevisionsMode = wdBalloonRevisions
         End If
   
      End With
   					

7. On the File menu, click Close and return to Microsoft Word.
8. On the View menu, point to Toolbars, and then click Customize.
9. On the Commands tab, in the Categories box, click Macros.
   
   The Toggle Balloons macro appears in the Commands box.
10. In the Commands box, drag the macro to the the toolbar that you want.

Click the Toggle Balloons toolbar button to display and hide balloons.

Method 2: Change Document Views

Change document views. Use normal view when you do not want to display balloons, and print layout view (or Web Layout view) when you want to display balloons. On the View menu, click either Normal or Print Layout (or Web Layout) to change views.

Method 3: Show/Hide Markup

You can turn on or off the display of all markup elements in the document. On the View menu, click Markup to display or hide all markup elements.