How to open documents from FTP site and save documents to FTP site with an Office 2002 and 2003 program (290142)


The information in this article applies to:

  • Microsoft Office Access 2003
  • Microsoft Access 2002
  • Microsoft Office Excel 2003
  • Microsoft Excel 2002
  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002
  • Microsoft Office Word 2003
  • Microsoft Word 2002
This article was previously published under Q290142
For a Microsoft Office 2000 version of this article, see 212491.

For a Microsoft Office 97 version of this article, see 159317.

IN THIS TASK

SUMMARY

This step-by-step article describes how to open documents from, and save documents to, a File Transfer Protocol (FTP) Web site by using Microsoft Office programs.

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Open a File from an FTP Site

To open a file from an FTP site, follow these steps:
  1. On the File menu, click Open.
  2. In the Look In list, click Add/Modify FTP Locations.
  3. In the Name of FTP Site box, type the name of the FTP server.

    For example, if the FTP site is located on the Internet, type the name by using this format:

    ftp://ftp.microsoft.com

    If the FTP site is part of your company's intranet, type the name by using this format:

    ftp://server name/folder

  4. If the FTP site supports anonymous authentication, click the Anonymous option.

    If you must have a user account on the FTP site, click the User option, and then type your name in the User list.
  5. Type your password (if you have one) in the Password box.
  6. Click Add.
  7. Click OK.
The FTP site appears in the list of sites where you can open or save files.

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Save a File to an FTP Site

  1. On the File menu, click Save As.
  2. In the Look In list, click the name of the FTP location.

    The path should look similar to the following:

    ftp://ftp.microsoft.com

    If you have not defined an FTP site, see the "Open a File from an FTP Site" section of this article.
If you have appropriate access permissions to the FTP site, you should be able to save files to the FTP site.

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Troubleshooting

To verify your connection to the FTP site, follow these steps:
  1. Click Start, and then click Run.
  2. Type the name of the FTP site.

    For example, type:

    ftp://ftp.microsoft.com

If your Web browser starts and you can see the contents of the FTP site, you have the correct access to the site.

This feature requires that you have open and save permissions on the FTP site.

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REFERENCES

For additional information, click the following article numbers to view the articles in the Microsoft Knowledge Base:

310723 How to configure FTP folders and permissions for domain authentication in IIS

306781 How to access FTP sites directly by using Internet Explorer 5.5

290298 OFFXP: How to publish a Web document to an FTP site

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Modification Type:MajorLast Reviewed:3/23/2006
Keywords:kbsavefile kbopenfile kbnetwork kbweb KB290142 kbAudEndUser kbAudITPRO
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