How passwords work with PowerPoint Show (*.pps) files (278578)


The information in this article applies to:

  • Microsoft Office PowerPoint 2003
  • Microsoft PowerPoint 2002
  • Microsoft Commerce Server 2002
This article was previously published under Q278578

SUMMARY

If you save a Microsoft PowerPoint presentation in the PowerPoint Show (*.PPS) format, you can have PowerPoint prompt for a password when someone opens the file in Microsoft Windows. This article explains the different password protection options that you can choose.

NOTE: You can open a PowerPoint show in Windows by double-clicking the .pps file, or by clicking Run on the Start menu, and typing the file name.

MORE INFORMATION

PowerPoint provides the following password options:
  • Open and Modify Passwords: You can require one password to open the file and another to modify the file. PowerPoint prompts you for both passwords when you open the PowerPoint show in Windows.

  • Open Password Only: You can require a password to open the file only. PowerPoint prompts you for the password when you open the PowerPoint show in Windows.

  • Modify Password Only: You can require a password to modify the file only. PowerPoint does not prompt you for a password when you open the PowerPoint show in Windows. This is because PowerPoint opens the show file in a slide show window, and you cannot modify the file during the slide show.
Modification Type:MajorLast Reviewed:10/11/2006
Keywords:kbinfo kbopenfile kbpasswords kbsavefile kbdta kbhowto KB278578
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