MORE INFORMATION
Microsoft Publisher 2000 can use a variety of data sources to create
a mail merge publication. One of the most popular methods to create a
mail-merge publication is to use the addresses that are stored in the
Contacts folder of Microsoft Outlook.
Publisher 2000 can detect if Outlook is your default e-mail program and
use your personal information storage (.pst) files as the mail-merge data source.
If you are using Microsoft Outlook 97 with Service Pack 1 or later
installed, Microsoft Outlook 98, or Microsoft Outlook 2000 in Corporate
or Workgroup mode, Publisher 2000 uses ersonal Folder information from
any .pst file that is located in your Outlook profile, or from the mailbox
on your Microsoft Exchange Server (if one is being used).
NOTE: If you are using Outlook 97 without Service Pack 1, you can
still create a mail-merge publication by using your Contacts list if the
list is stored in a Personal Folder on your computer.
If more than one Personal Folder exists in the profile, Outlook displays
the Contacts folder from each Personal Folder, and any other folders that
you marked with the
Show this folder as an e-mail Address
Book option.
If you are using Outlook 98 or Outlook 2000 in Internet Mail Only mode,
Outlook displays the Contacts folder and any other folder from the list
of Personal Folders that is displayed in the
Folder List.
Publisher cannot gain access to other .pst files on your computer if they
are not displayed in your
Folder List.
If you are using Microsoft Outlook Express as your default e-mail program
you receive the following error message:
Either there is no default mail client or the current mail client cannot
fulfill the messaging request. Please run Microsoft Outlook and set it as
the default mail client.
When you click
OK, you receive the following error message:
Publisher cannot merge information from Outlook. The problem may
be related to your network connections or to your Microsoft Outlook
installation.
Setting Outlook as the default e-mail service resolves these issues if
Outlook is installed on your computer.
For additional information about how to use Outlook Express as a mail-merge data source, click the article number below
to view the article in the Microsoft Knowledge Base:
264899 Pub2000: How to Mail Merge Using Microsoft Outlook Express
How to Use Outlook as a Mail-Merge Data Source in Publisher 2000
To use Outlook as a mail-merge data source in Publisher 2000:
- Start Publisher 2000, and then open a publication.
- Create a text frame in which you want to enter the address
information.
- On the Mail Merge menu, click Open Data
Source.
- Click Merge from an Outlook contact
list.
- Select the address book from the list, and then
click OK.
- Insert the merge fields into your publication, and then
click Close.
- On the Mail Merge menu, click Merge.
- In the Preview Data dialog box, scroll through the
merged data to verify that it appears correctly in the target
publication.
- To apply filters to select a subset of the chosen addresses,
click Filter or Sort on the Mail Merge
menu.
- To print the merged data, click Print Merge on
the File menu.