Calendar items are not archived as expected when you use the Archive or AutoArchive features in Outlook (260217)


The information in this article applies to:

  • Microsoft Outlook 2000
  • Microsoft Outlook 2002
  • Microsoft Office Outlook 2003
This article was previously published under Q260217
For a Microsoft Outlook 97 version of this article, see 260211.
For a Microsoft Outlook 98 version of this article, see 260212.

SUMMARY

When you use the Archive or AutoArchive features in Microsoft Outlook, items do not archive as expected.

MORE INFORMATION

Outlook does not archive as expected because the date that is used to determine when an item is archived depends on the type of item.
Item typeArchive date
E-mail messageThe sent or received date, whichever is later; or the last modification date and time.
AppointmentThe appointment date or the last modification date and time, whichever is later.
TaskThe completion date or the last modification date and time. Tasks that are not marked complete are not AutoArchived. Tasks assigned to others are archived only if they are marked complete.
NoteThe last modification date and time.
Journal entryThe date the journal entry was created or the last modification date and time.
ContactNot archived.
Each item has a Modified field associated with it. It is not possible to view the Modified field in some of the standard views, for example the Day/Week/Month calendar view.

To view the Modified field of any item in Microsoft Outlook 2000 and in Microsoft Outlook 2002:
  1. On the View menu for the Calendar folder, point to Current View, and then click By Category.
  2. On the View menu, point to Current View, and then click Customize Current View.
  3. Click Fields, and then click All Mail fields in the Select available fields from box.
  4. Under Available Fields, click Modified, and then click Add to place the Modified field in the Show these fields in this order box.
  5. Click Move Up or Move Down to position the Modified field, click OK, and then click OK.
The modified date and time for each item appears in the By Category view.

To view the Modified field of any item in Microsoft Office Outlook 2003:
  1. On the View menu for the Calendar folder, point to Arrange By, point to Current View, and then click By Category.
  2. On the View menu, point to Current View, and then click Customize Current View.
  3. Click Fields, and then click All Mail fields in the Select available fields from box.
  4. Under Available Fields, click Modified, and then click Add to add the Modified field in the Show these fields in this order box.
  5. Click Move Up or Move Down to position the Modified field, and then click OK two times.
The modified date and time for each item appears in the By Category view.

REFERENCES

For more information about Archiving and AutoArchiving, click the following article numbers to view the articles in the Microsoft Knowledge Base:

197981 Message modification date determines archive date

197899 Recurring appointments are not archived

239652 Description of Archive and AutoArchive feature in Outlook 2000

Modification Type:MajorLast Reviewed:3/2/2006
Keywords:kbhowto KB260217
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