Works Suite: Using the Windows Address Book and Word 2000 to Create a Mail-Merge Document (255752)

MORE INFORMATION

To use the Windows Address Book and Word 2000 in Works Suite to create a mail-merge document:

1. Start Works Suite.
2. In the Works Task Launcher, click Tasks, and then click Letters & Labels.
3. Click Mail-merge documents, and then click Start.
4. Under Select document type for mail merge, click one of the following document types, and then click OK:
   
   
   • Form Letter
   • Mailing Labels
   • Envelopes
   • Catalog
   
   NOTE: In this example, Form Letter is selected.
5. Click Merge from the Address Book.
6. In the document, double-click the insertion point to position the cursor where you want to place the field name.
7. On the Mail Merge toolbar, click Insert Merge Field, and then click a field that you want to merge into your document.
8. Repeat the previous two steps to place all of the fields that you want to merge.
9. On the Mail Merge toolbar, click Merge.
10. In the Merge to box, click one of the following destinations:
    • New Document
    • Printer
    • Electronic mail
    • Electronic fax
    
    
11. Under Records to be merged, select the records that you want to merge.
12. Click Merge.

NOTES:

If you click New Document, a new document is created that shows all of the fields on individual pages.

If you click Printer, the merged records are sent directly to the printer without creating a new document.

If you click Electronic mail, the document is sent to the recipient as an attachment to an e-mail message. To send the document as an attachment to an e-mail message, you must merge the Email_Address field into the document.

If you click Electronic fax, the document is sent to the recipient as a fax. To send the document as a fax, you must merge the Business_Fax_Number or the Home_Fax_Number field into the document.