XCLN: How to Create Public Folders and Set Default Properties on All Subsequently Created Folders (247079)


The information in this article applies to:

  • Microsoft Exchange Server 5.0
  • Microsoft Exchange Server 5.0 SP1
  • Microsoft Exchange Server 5.0 SP2
  • Microsoft Exchange Server 5.5
  • Microsoft Exchange Server 5.5 SP1
  • Microsoft Exchange Server 5.5 SP2
  • Microsoft Exchange Server 5.5 SP3
This article was previously published under Q247079

SYMPTOMS

In Exchange Server 5.0 and 5.5 public folders can only be created from the client program. The client displays the Public Folders tree that is on the server as All Public Folders. When a you create a public folder from a client, the client assigns default permissions to the folder, and these permissions are inherited only by the sub-folders that are created under that folder. If a number of public folders have already been created under the All Public Folders hierarchy, there is no way to change permissions on all of these folders at once.

CAUSE

This behavior is by design. However, when a public folder is created under the All Public Folders hierarchy and has one or more sub-folders created under it, you can use the Microsoft Exchange Server Administrator program to change the permissions (and other properties) on the top-level folder and simultaneously propagate these changes to all of its sub-folders.

WORKAROUND

To avoid problems with not being able to propagate permissions to sub-folders, the following method is recommended for creating public folders when deploying Exchange Server:
  1. In the client, create a top-level folder (for example, Toplevel) under the All Public Folders hierarchy.
  2. In the client, create one or more sub-folders (for example, Sub1 and Sub2) under this top-level folder.
  3. In the Administrator program, click the Toplevel folder. On the File menu, click Properties, and then click Client Permissions.
  4. Make any changes to permissions, and so on, to this folder.
  5. Click Propagate these properties to all folders.
  6. Click Apply.
  7. Ensure that the Permissions check box is selected, and click OK twice to quit the Administrator program.

MORE INFORMATION

For additional information, click the article numbers below to view the articles in the Microsoft Knowledge Base:

202265 XADM: Unable to Create Top Level Folders in Exchange Server

152745 XADM: Cannot Delete Public Folders Using Admin Program

Modification Type:MajorLast Reviewed:2/6/2006
Keywords:kbhowto KB247079
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