XCLN: Private Calendar Items Not Showing for Secondary Mailbox (246688)


The information in this article applies to:

  • Microsoft Outlook 97 8.04
  • Microsoft Outlook 98
  • Microsoft Outlook 2000
  • Microsoft Exchange Server 5.5
This article was previously published under Q246688

SYMPTOMS

If you have Microsoft Outlook configured to open a secondary calendar when Outlook starts, calendar appointments marked as private are not visible. A small blue line that indicates the time slot of the meeting is displayed, but there appears to be no meeting on the Calendar.

In Outlook 2000, the appointment appears on the Calendar, but it is a private appointment and you are not able to get details.

MORE INFORMATION

You cannot view private appointments unless you have the proper permissions. Typically, you are assigned Delegate Access permissions to a user, rather than being listed as one of the Primary Windows NT Accounts associated with this mailbox.

If you view items in another mailbox with Delegate Access permissions, you do not have permissions to view the private items of the other mailbox. You are considered a delegate looking at another user's mailbox.

To assign permissions in Outlook 2000:

  1. On the Tools menu, click Options.
  2. Click the Delegates tab.
  3. In the Delegates list, click the delegate in question, and then click Permissions.
  4. Click to select the Delegate can see my private appointments check box.
  5. Click OK twice.
When you use Outlook 97 and 98, delegates are not able to see private items for another user unless they are the owner of that mailbox.

For additional information about delegate permissions and private items, click the article number below to view the article in the Microsoft Knowledge Base:

225354 XCLN: Delegates Cannot Access Private Appointments

Modification Type:MinorLast Reviewed:4/28/2005
Keywords:kbprb KB246688
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