OL97: How to Programmatically Update Company Names (239710)

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1. Open a new Contact item.
2. On the Tools menu, click Design Outlook Form.
3. On the Form menu, click Display This Page to hide the default General page.
4. Click the (P.2) page of the form.
5. On the Form menu, click Control Toolbox. On the Control Toolbox, click and drag a CommandButton onto the P.2 page of the form.
6. Right-click the command button, and click Properties. Change the Caption to Change Company Names, and then click OK.
7. Resize the command button so that the entire caption appears on the form.
8. On the Form menu, click View Code.
9. In the Script Editor, type the following VBScript code, and then close the Script Editor:

   Sub CommandButton1_Click()
   
      Dim objContactsFolder
      Dim objContacts
      Dim strOldCo
      Dim strNewCo
      Dim objContact
      Dim I, iNumItems, iCount
   
      ' Specify which contact folder to work with
      Set objContactsFolder = Application.ActiveExplorer.CurrentFolder
      Set objContacts = objContactsFolder.Items
   
      ' Prompt for old and new company names
      strOldCo = InputBox("Enter the old company name.")
      strNewCo = InputBox("Enter the new company name.")
   
      iCount = 0
      iNumItems = objContacts.Count
   
      ' Process the changes
      For I = 1 to iNumItems
         Set objContact = objContacts(I)
         If Left(objContact.MessageClass, 11) = "IPM.Contact" Then
            If objContact.CompanyName = strOldCo Then
               objContact.CompanyName = strNewCo
               objContact.Save
               iCount = iCount + 1
            End If
         End If
      Next
      
      MsgBox "Number of contacts updated: " & CStr(iCount)
   
      ' Clean up
      Set objContact = Nothing
      Set objContacts = Nothing
      Set objContactsFolder = Nothing
   
   End Sub
   					

10. On the File menu, click Publish Form As. In the Form name box, type Change Company Name Form. Click Publish In. In the Set Library To box, click Folder Forms Library. In the folder list, click to select your Contacts folder, and then click OK. Click Publish.
11. Close and do not save changes to the form.

To use the form, follow these steps:

1. On the Contacts menu, click New Change Company Name Form.
2. Click the Change Company Names button.
3. When prompted, type the old and new names for the company.
4. Wait until a window appears telling you how many contacts have been updated.

The following are some additional notes to be aware of:

• It may take a while to process the items in the folder. While this happens, the mouse pointer does not change to an hourglass indicating Outlook is running the macro. The Outlook object model does not support changing the mouse pointer in this manner.
• The code above works with the current folder you have selected. Therefore, you can publish the form to any contacts folder. Be sure that you don't switch folders after you open the form.