PUB2000: Text Flow Changes When Opening Publications Created in Earlier Versions (239417)
The information in this article applies to:
This article was previously published under Q239417 SYMPTOMS
When you open a publication created in an earlier version of Microsoft
Publisher, the text flow in the text frames changes and no longer aligns
with the frame edges as it did in the earlier version of Publisher.
NOTE: Publisher 2000 cannot open Publisher 1.0 files.
CAUSE
Earlier versions of Publisher used a device dependent layout dependent
upon the printer setup for the publication. The device depended layout
was used for optimal printer kerning capabilities. If you changed to a
printer with different capabilities and kerning size in earlier versions
of Publisher, text in that publication would reflow based on the newer
settings.
Publisher 2000 uses a device independent layout and does not reflow text
based on the printer you choose. Instead, the text formating is based on
standard kerning and line spacing from within Publisher 2000.
For this reason, when you open a publication ceated in an earlier version
of Publisher, the text flow is changed to the new device independent page
layout used by Publisher 2000.
WORKAROUND
To work around this issue, use one of the following methods.
Redefine Text Styles
If you used text styles in your original publication, you can redefine
the text styles to reflect the new text flow. To do this:
- On the Format menu, click Text Style.
- Under Choose a style, click the style you
want to change.
- Under Click to, click Change
this style.
- Under Click to change, click the settings
you need to change. The settings you most likely need to change
are:
- Line spacing
- Character spacing
- Tabs
- Adjust line spacing only when it seems that more or less lines
appear in a text frame than before. Only adjust line spacing in
small increments.
- Character spacing is the most important of all the settings as
it controls the spacing between individual characters. As with
line spacing, adjust character spacing in small increments.
NOTE: Only adjust the Tracking and the Kerning
settings. - When you adjust tabs, you need to delete some tabs and recreate
them at new positions, while you do not need to adjust other tabs
at all. In most cases, you do not need to adjust tabs, unless the
publication contains tabbed columns of information.
With this layout, it may be best to adjust the column positons
manually, and then apply the changes to the text style for that
style of layout in the publication.
- After you make minor changes to these settings, click OK,
click Close, and then view the publication to see how the
changes you made affected the layout.
This method can also be accomplished by manually modifying a paragraph
and then applying the changes to the text style.
For more information about modifying Text Styles, click Microsoft Publisher Help on the Help menu, type Changing Text Styles by example in the Office Assistant or the Answer Wizard, and then click Search to view the topic. Create New Styles
As with the previous method, the best way to deal with the repositioning
of the text in the publication is to create new styles with the necessary
corrections as part of the styles.
These styles can be created using the "Create a new style by example"
method, then applied to the problem text frames throughout the document,
making it easier to reposition text with consistant settings.
For more information about creating new Text Styles, click Microsoft Publisher Help on the Help menu, type Create a new style by example in the Office Assistant or the Answer Wizard, and then click Search to view the topic.
| Modification Type: | Major | Last Reviewed: | 9/2/1999 |
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| Keywords: | kbconvert kbprb KB239417 |
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