HOW TO: Manage Fax Printers with Windows 2000 (227198)

SUMMARY

This article describes how to manage fax printers in Windows 2000.

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Reinstalling a Fax Printer

1. Click Start, point to Settings, click Control Panel, and then double-click Fax.
2. On the Advanced Options tab, click Add a Fax Printer.

A fax printer is automatically added to the Printers folder when you use this procedure. To add additional fax printers, repeat the procedure.

By creating additional fax printers, you can easily customize printing preferences. You can specify different billing codes and different times to send your faxes. For example, you can have one printer for sending faxes now and another for sending faxes when discount rates apply.

You should not need to reinstall the original fax printer because Windows 2000 looks for new hardware each time you start your computer.

You can view the printers in the Printers folder by clicking Start, pointing to Settings, and then clicking Printers.

If you are unable to add a fax printer, you may have insufficient user rights. See your system or fax server administrator.

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Removing a Fax Printer

1. Click Start, point to Settings, and then click Printers.
2. Right-click the fax printer you want to remove, and then click Delete.

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Setting Printing Preferences for a Fax Printer

1. Click Start, point to Settings, and then click Printers.
2. Click the fax printer for which you want to set properties.
3. On the File menu, click Printing Preferences.
4. In the Print Setup area, select the settings you want to use, and then click OK.

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Setting a Default Billing Code for a Fax Printer

1. Click Start, point to Settings, and then click Printers.
2. Click the fax printer for which you want to set properties.
3. On the File menu, click Printing Preferences.
4. In the Billing Code box, type the billing code you want for the fax printer, and then click OK.

The billing code appears in the fax event log for outbound faxes. You can use it to assign the cost of faxing documents to a specific account.

This setting applies only to the selected printer. If you want to use different billing codes for different purposes (such as faxes sent by different departments), create a different printer for each billing code.

You can also add or change the billing code for a fax printer by using the Send Fax Wizard.

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