XADM: How to Designate the Home of Subfolders (224811)

SUMMARY

This article describes the procedure of setting the Home Server attribute of a subfolder in instances where the subfolder is created in a site other than that of the parent folder. By product design, subfolders are homed to the same server as the parent public folder. Initially, however, it states in the properties of the subfolder that it is homed on the public folder server of the user who created it.

This changes to the parent folder's server after a full public folder and directory replication cycle has completed (which may take some time if Public Folder replication and Directory Replication are not synchronized with each other).

MORE INFORMATION

If the administrators want the subfolders to be homed on a server other than that of the parent folder, the following procedure will need to be performed.

Create the folder through the client. It doesn't matter which server in the Organization the client's mailbox is located on or connected to, although, make sure that this Site/Server is replicating normally with the rest of the Exchange organization.
After the folder is created, connect to the Exchange Administration program of the server.
Expand on the Folders object, expand on Public Folders, and double-click the new subfolder to open the Properties of the folder.

NOTE: The bottom of the General tab states the Home Server is the public folder server of the mailbox that created it.
Click on the Replicas tab.

NOTE: The right side of the page (Replicate folders to) has the parent folder's Home Server listed.
On the left side, locate the server that is to become the permanent home. Add it to the right side of this page.
Remove the parent folder's entry from the right side of the page.

In order for this procedure to be successful, it must be done before the sites involved have completed replication.