WD2000: How to Print a Range of Pages in a Merged Document (216387)

SUMMARY

When you merge a data source and a form letter to a document, each record is created in its own section in the merged document. That is, Word inserts a section break before it merges each subsequent record and restarts the page numbering in each section at 1. After merging the data source and form letter into a single document, you can print the entire document or selected letters.

This article describes how to print selected sections of the merged document.

MORE INFORMATION

To specify a page or a range of pages to print, you must supply both the page and section number of the range you want to print. In a multiple-section document that contains more than a single page 1, Word cannot determine which "page 1" to print unless you also supply a section number.

To print a specific section in a merged document, use the following syntax in the Pages box (to locate the Pages box, click Print on the File menu):

s<section number>

For example, to print section 3 in its entirety, type:

s3

To print a specific page within a specific section, use the following syntax in the Pages box:

p<page number>s<section number>

For example, to print page 1 of section 3, type:

p1s3

To print a range of pages within a specific section, use the following syntax in the Pages box:

p<page number>s<section number>-p<page number>s<section number>

For example, to print page 1 of section 3 through page 2 of section 3, type:

p1s3-p2s3

To print a range of pages across multiple sections, use the following syntax in the Pages box:

p<page number>s<section number>-p<page number>s<section number>

For example, to print page 1 of section 3 through page 2 of section 4, type:

p1s3-p2s4

REFERENCES

For additional information about printing a range of pages, please click the article number below to view the article in the Microsoft Knowledge Base:

211636 WD2000: Printing a Range of Pages in a Multiple-Section Document

For more information about printing a range of pages in a Word document, click Microsoft Word Help on the Help menu, type print a document in the Office Assistant or the Answer Wizard, and then click Search to view the topic.

For more information about previewing and printing ranges in merged documents, click Microsoft Word Help on the Help menu, type preview and fine-tune merged documents before printing in the Office Assistant or the Answer Wizard, and then click Search to view the topic.