WD2000: Word Lists Unused Table of Contents and Other Styles (214171)

SYMPTOMS

When you insert a Table of Contents (TOC), Table of Authorities, Table of Figures, or Index in a document, Microsoft Word adds all levels of table or index styles to the Styles list, regardless of whether the style is actually used in your document.

NOTE: This article uses the word "table" to mean tables of figures, authorities, contents, or other lists you create using the Index and Tables command on the Insert menu.

CAUSE

Word features built-in formats for indexes and tables, such as Elegant, Classic, Formal, and Modern; these formats are actually a collection of predefined styles.

When you select a format for your index or table, Word lists all of the styles associated with that format. This prevents the styles from getting mixed up with those for another format in a different table or index. By listing all the styles, Word maintains consistency in your indexes or tables and prevents the mixing of style definitions for different levels of your index or table. For example, if your document contains a four-level table of figures that you formatted with the Classic format, and you add a two-level table of figures and format it with the Modern format, Word redefines all of the styles, whether they are currently in use or not. As a result, Word reformats your entire first table--not just the first two levels. In other words, Word maintains a consistent look throughout all of the tables and indexes in your document.

NOTE: If Word did not redefine all of the style levels, some levels would contain formatting that did not match the formatting in the other levels. The following diagrams illustrate this idea.

Table A (Created Before Table B)

Level 1 Classic format
Level 2 Classic format
Level 3 Classic format
Level 4 Classic format

Table B (You Change from Classic to Modern Format)

Level 1 Modern format
Level 2 Modern format

After you create Table B, Word correctly reformats Table A as follows.

Table A

Level 1 Modern format
Level 2 Modern format
Level 3 Modern format
Level 4 Modern format

If Word did not replace all the style definitions when you switched to Modern format, Table A would incorrectly look like the following table.

Table A (Hypothetical: This Is Not How Word Formats Your Table)

level 1 Modern format
level 2 Modern format
level 3 Classic format
level 4 Classic format

WORKAROUND

To delete any unwanted styles from your document, follow these steps:

On the Format menu, click Style.
In the List box, select Styles in use.
Select each unwanted style and click Delete. Repeat this step until you have deleted all of the unwanted styles, and then click Close.

NOTE: You cannot delete the Default Paragraph Font character style or the Heading 1, Heading 2, Heading 3, or Normal paragraph styles.