HOW TO: Number Chapters, Appendixes, and Pages in Word 2000 Documents That Contain Both Chapter and Appendix Headings (212173)

SUMMARY

This article explains how to format page-numbering and section-numbering schemes in documents that have chapters and appendixes that require separate numbering.

Word 2000 does not support multiple heading-numbering schemes in a single document or master document. When you work with documents that contain both chapter headings and appendix headings, the headings must not use the same heading style level. The following examples illustrate several different numbering methods that you can use.

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Example 1: Chapter Headings and Appendix Headings

When you design a document that contains both chapter headings and appendix headings, you can use different heading style levels to apply the different number formatting to each section. For example, to define a chapter and appendix heading-numbering scheme that resembles the following follow these steps:

1. On the Format menu, click Bullets and Numbering, and then click the Outline Numbered tab.
2. Select one of the styles -- for example, Chapter 1 (the last style choice).
3. Click Customize.
4. Under Level, click 7.
5. In the Number format box, type Appendix, and then press SPACEBAR.
6. Under Number style, click A, B, C, ....
   
   NOTE: Appendix A is displayed in the Number format box, with the "A" highlighted.
7. In the Number format box, place the insertion point after "Appendix A," and then press SPACEBAR.
8. Click the More button.
9. In the Link level to style box, click Heading 7, and then click OK.

You can now apply Heading 1 to all paragraphs that are chapter styles and Heading 7 to all paragraphs that are appendix titles.

NOTE: Heading styles are predefined with certain paragraph and character formatting attributes. You may need to modify these styles by using the Style command on the Format menu to obtain the appearance that you want.

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Example 2: How to Insert Page Numbers for Chapters and Appendixes

To insert page numbers of the "1-1, A-1" style that work with these heading styles, follow these steps:

1. Make sure that the document contains a section break of some type -- usually the Next Page section-break option. Use the section break to separate the main document area from the appendix area. If there is not a section break there, move your insertion point to a blank area above your appendix, and then follow these steps:
   1. On the Insert menu, click Break.
   2. In the Break dialog box, click Next Page under Section break types, and then click OK.
2. To format page numbers to include chapter numbering, follow these steps:
   1. Move the insertion point to the page that contains the first chapter title.
   2. On the Insert menu, click Page Numbers.
   3. Select the location that you want for the page number by using the options provided in the Page Numbers dialog box.
   4. In the Page Numbers dialog box, click Format.
   5. Click to select the Include chapter number check box.
   6. In the Chapter starts with style box, click Heading 1, and then click OK.
   7. In the Page Numbers dialog box, click OK.
3. To format page numbers to include appendix numbering, follow these steps:
   1. Move the insertion point to the page that contains the first appendix title.
   2. On the Insert menu, click Page Numbers.
   3. Select the location that you want for the page number by using the options provided in the Page Numbers dialog box.
   4. In the Page Numbers dialog box, click Format.
   5. Click to select the Include chapter number check box.
   6. In the Chapter starts with style box, click Heading 7.
   7. In the Page numbering box, click Start at, and then click 1 so that each chapter or section begins with the number 1.
   8. Click OK twice to return to your document.

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Example 3: How to Build a Customized Table of Contents

To build a table of contents that includes both the chapters and the appendixes, and also uses the defined page numbering style, follow these steps:

1. Place the insertion point in the intended location for the table of contents.
2. On the Insert menu, click Index and Tables.
3. Click the Table of Contents tab, and then click Options.
4. In the TOC level boxes, type 1 in the text box to the right of Heading 7.
   
   This configures Word to treat Heading 7 as a Level 1 entry in the table of contents.
5. Click OK.
6. Click OK in the Index and Tables dialog box.

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