Find and Replace won't use buttons on Formatting toolbar in Word (211385)


The information in this article applies to:

  • Microsoft Office Word 2003
  • Microsoft Word 2002
  • Microsoft Word 2000
This article was previously published under Q211385

SYMPTOMS

If you do a "find" or "replace" procedure and try to add formatting to either the Find what or the Replace with box, when you click a toolbar button on the Formatting toolbar, the Find and Replace dialog box loses focus, and the formatting description is not added to the Find what or Replace with box.

For example, when you click Bold on the Formatting toolbar, the Find and Replace dialog box loses focus, and the insertion point blinks in the Word document and not in the Find and Replace dialog box.

CAUSE

This functionality is different from that in Microsoft Word 97 for Windows and is the result of the implementation of the Single Document Interface (SDI) in Microsoft Word 2000 and later versions.

WORKAROUND

When you do a "find" or "replace" operation in Word, you must use the Format button in the Find and Replace dialog box and not the buttons on the Formatting toolbar.

To find specific formatting

  1. On the Edit menu, click Replace.
  2. Move the insertion point into the Find what box.
  3. To search for text with specific formatting, click Format.

    Note If you do not see the Format button, click More. If you want to clear the specified formatting, click No Formatting.
  4. After you click Format, the Format menu appears. Click the type of formatting you want to search for, and make your changes.

To replace specific formatting

  1. On the Edit menu, click Replace.
  2. Move the insertion point into the Replace with box.
  3. To replace text with specific formatting, click Format.

    Note If you do not see the Format button, click More. If you want to clear the specified formatting, click No Formatting.
  4. After you click Format, the Format menu appears. Click the type of formatting you want to replace with, and make your changes.
Modification Type:MajorLast Reviewed:2/17/2005
Keywords:kbpending kbprb kbui KB211385
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