WD2000: Selecting "Outlook Address Book (*.olk)" Does Not Open File (211381)
The information in this article applies to:
This article was previously published under Q211381 SYMPTOMS
In the Open dialog box (on the File menu, click Open) in Microsoft Word 2000,
you can select Outlook Address Book (*.olk) in the Files of type list.
However, Microsoft Outlook does not create files with that file name
extension, so there are no files to open.
CAUSE
Outlook does not create a separate .olk file to store addresses.
WORKAROUND
To access an Outlook address book in Word, use either of the following
methods.
Method 1: Export the Address Book from Outlook
To export the addresses from Outlook, follow these steps:
- On the File menu, click Import and Export.
- In the Import and Export Wizard dialog box, click to select Export to a file, and then click Next.
- In the Create a file of type list, click to select either Comma
Separated Values (Windows) or Tab Separated Values (Windows), and
then click Next.
- Click to select the folder you want to export from (for example, select
the Contacts folder), and then click Next.
- Type a name for the new file in the Save exported file as box, and
click Next.
- Click Map Custom Fields. Select the default map, and then click OK.
- Click Finish.
After Outlook creates the .csv or .tsv file, you can open the file in Word.
Method 2: Use the Outlook Address Book as a Data Source for a Mail Merge- Create a new mail merge main document in Word. To do this, follow these steps:
- On the Tools menu, click Mail Merge.
- Under 1. Main document, click Create and then click Form Letters.
- Click Active Window.
- Attach the Outlook Address book. To do this, follow these steps:
- Under 2. Data Source, click Get Data, and then click Use Address Book.
- Select Outlook Address Book, and click OK.
- Click Edit main document.
- Insert the fields you want in your main document.
- Perform the merge. To do this, follow these steps:
- On the Tools menu, click Mail Merge.
- Click Merge.
- Under Merge to, select New Document to display the merged document on the
screen. Or select Printer to send the merged document directly to the printer.
- Click Merge.
For additional information about how to use the Outlook Address Book as a data source, click the article numbers below
to view the articles in the Microsoft Knowledge Base:
192258 OL2000: How to Mail Merge Using Contacts
212329 WD2000: How to Start a Mail Merge
Modification Type: | Major | Last Reviewed: | 12/6/2000 |
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Keywords: | kbinterop kbprb KB211381 |
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