ACC2000: Sample Function to Format Names Several Different Ways (210054)

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Open any database in Microsoft Access and follow these steps to create the NFORMAT() function:

1. Create a module and type the following line in the Declarations section if it is not already there:

   Option Explicit
   					

2. Type the following procedure:

   Function NFormat(First As Variant, Middle As Variant, Last As _
     Variant, Style As Variant)
   
      On Error GoTo Err_NFormat
      Dim iFirst As Variant, iMiddle As Variant, iLast As Variant
      Dim NewName As String
   
      iFirst = IIf(Len(First),Left(First, 1) + IIf(Len(First) = 1, " ", _
        ". "), "")
      iMiddle = IIf(Len(Middle),Left(Middle, 1) + IIf(Len(Middle) = 1, _
        " ", ". "),"")
      iLast = IIf(Len(Last),Left(Last, 1) + IIf(Len(Last) = 1, " ", ". ") _
        , "")
   
      Select Case Style
         Case "0", "FML"
            NewName = First & " " & (Middle + " ") & Last
         Case "1", "FIL"
            NewName = First & " " & iMiddle & Last
         Case "2", "IIL"
            NewName = iFirst & iMiddle & Last
         Case "3", "LFM"
            NewName = Last & ", " & First & (" " + Middle)
         Case "4", "LFI"
            NewName = Last & ", " & First & (" " + iMiddle)
         Case "5", "LII"
            NewName = Last & ", " & iFirst & iMiddle
         Case "6", "FL"
            NewName = First & " " & Last
         Case "7", "FI"
            NewName = First & " " & iLast
         Case "8", "LF"
            NewName = Last & ", " & First
         Case "9", "LI"
            NewName = Last & ", " & iFirst
         Case "10", "III"
            NewName = iFirst & iMiddle & iLast
         Case "11", "II"
            NewName = iFirst & iLast
         Case Else
            NewName = ""
      End Select
   
      NFormat = Trim(NewName)
      Exit Function
   
   Err_NFormat:
      NFormat = "#Error"
   End Function
   
   					

3. To test this function, type the following line in the Immediate window, and then press ENTER:

   ? NFormat("Nancy","Anne","Davolio",4)
   					

   Note that Davolio, Nancy A. is displayed.

Sample output with the following fields [First]="Nancy", [Middle]="Anne", [Last]="Davolio":

   NFormat([First],[Middle],[Last],[Style])
				

   Where                      Displays
   [Style]=0                  Nancy Anne Davolio
   [Style]=1                  Nancy A. Davolio
   [Style]=2                  N. A. Davolio
   [Style]=3                  Davolio, Nancy Anne
   [Style]=4                  Davolio, Nancy A.
   [Style]=5                  Davolio, N. A.
   [Style]=6                  Nancy Davolio
   [Style]=7                  Nancy D.
   [Style]=8                  Davolio, Nancy
   [Style]=9                  Davolio, N.
   [Style]=10                 N. A. D.
   [Style]=11                 N. D.
				

If you use an invalid style, the procedure returns an empty string ("").