ACC2000: Access Saves Printer Information with Each Form/Report (209782)
The information in this article applies to:
This article was previously published under Q209782 Novice: Requires knowledge of the user interface on single-user computers.
This article applies to a Microsoft Access database (.mdb) and to a Microsoft Access project (.adp).
SUMMARY
Microsoft Access saves printer driver information with each form or report
that it generates. This means you do not have to set up the printer with
the correct driver in order to print out a form or report--the form or report "remembers" the correct driver and uses it. For example, you can
save one form using a PostScript printer driver and another form using the
generic text driver.
NOTE: If the Default Printer option button is selected, the form will be printed to the Windows default printer. To locate the Default Printer option button, follow these steps:
- In the Database windows, click Reports under Objects and select any report.On the File menu, click Page Setup.In the Page Setup dialog box, click the Page tab.
The Default Printer and Set Specific Printer option buttons are located on this page. - On the File menu, click Page Setup.In the Page Setup dialog box, click the Page tab.
The Default Printer and Set Specific Printer option buttons are located on this page. - In the Page Setup dialog box, click the Page tab.
The Default Printer and Set Specific Printer option buttons are located on this page.
MORE INFORMATION
If the printer that the printer driver requires is not currently
connected, Microsoft Access displays a dialog box stating that the printer
is not available and enables you to select another printer.
Bear in mind that some text formatting depends on the current printer
driver. For example, if you format a document with a PostScript printer
font instead of a software font (such as a TrueType font) and send the
document to a PostScript printer, everything should be printed correctly.
However, if you send the document to a LaserJet, you will receive output
errors because some PostScript printer fonts are not available on a
LaserJet.
A driver-related problem could be something such as the sudden appearance
of the Zapf Dingbats font in a form or report set up to use the Windows
System font and sent to a PostScript printer. This problem occurs because
the Windows System font is not available on PostScript printers. When a
font is unavailable, Windows attempts to find an equivalent among those on
the printer, searching through them alphabetically. In this case, it
arrives at the Zapf Dingbats font last and uses it because there are no
other options.
The best way to avoid these problems is to create all your forms and
reports with TrueType fonts, which appear correctly in Print Preview and
are processed the same way by all printers.
| Modification Type: | Major | Last Reviewed: | 6/24/2004 |
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| Keywords: | kbinfo kbusage KB209782 |
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