How to reset the page number on a group level in an Access report (209215)


The information in this article applies to:

  • Microsoft Office Access 2003
  • Microsoft Access 2002
  • Microsoft Access 2000
This article was previously published under Q209215
Moderate: Requires basic macro, coding, and interoperability skills.

This article applies to a Microsoft Access database (.mdb) and to a Microsoft Access project (.adp).

SUMMARY

When you modify the section properties of a report, you can design a report that breaks the page for each new entry in a group and then resets the page number of the report. For example, the Employee Sales by Country report in the sample database Northwind.mdb is designed with this feature.

MORE INFORMATION

Note The method that is used to reset the page number for each new country depends on whether you want to display the page number in the page header or in the page footer. If you use the wrong method, the page number is not reset correctly.

Method 1: The page number appears in the page footer

  1. Start Access and then open the sample database Northwind.mdb or the sample project NorthwindCS.adp.
  2. Open the Employee Sales by Country report in Design view.
  3. Click the Country Header section and then click Build on the Standard toolbar for the OnFormat property.

    Examine the event procedure.
  4. Click the Country Footer section, and then set the ForceNewPage property to After Section.

Method 2: The page number appears in the page header

  1. Start Access and then open the sample database Northwind.mdb or the sample project NorthwindCS.adp.
  2. Open the Employee Sales by Country report in Design view.
  3. Click the Country Footer section, click Build for the OnFormat event, click Code Builder, and then click OK. In the Code window, type: Page = 0
  4. Change the OnFormat event of the Country Header so that the Page property is not set in this event. To do this type an apostrophe before the line with the starting page number.

    The code will look similar to the following code:
    Private Sub GroupHeader0_Format(Cancel As Integer, FormatCount As Integer)
' Set page number to 1 when a new group starts.
    ' Page = 1
End Sub
  5. Click the Page Header section, set the Height property to 0.25, and then set the Back Color property to 8421504.
  6. Move the control that is named Page Number to the Page Header.

    The Page Number control displays the page number
When you use either of these methods, each country begins on a new page, and the numbering of each new section begins with the number 1.

REFERENCES

For more information about resetting page numbers for each group in a report in Access 2000, click Microsoft Access Help on the Help menu, type reset page numbers for each group in a report in the Office Assistant or the Answer Wizard, and then click Search to view the topic.
Modification Type:MinorLast Reviewed:7/13/2004
Keywords:kbReport kbhowto kbinfo kbusage KB209215 kbAudDeveloper
©2004 Microsoft Corporation. All rights reserved.