PPT2000: Invisible Shapes Print With Borders in Black and White (197927)

SYMPTOMS

When you print an object whose color is the same as the slide background color, and are using a black and white printer, the object is printed with a border.

In PowerPoint, this symptom appears if there is a mark in the Grayscale check box in the Print dialog box when you print your slide.

CAUSE

By default, PowerPoint prints a drawing object with a border when you print to a black and white printer.

You can customize how each object in your presentation will print when the grayscale print options is selected. The grayscale feature is useful if your slide contains a dark or gradient background and you want to print it without using up too much ink or toner.

RESOLUTION

To change the way an object is printed to a black and white printer, use either of the following methods.

Method 1: Turn Off the Grayscale Print Option

Using this method, your slide prints as a grayscale representation of the color version you see on the screen. With many presentations, this may be the effect you want.

On the File menu, click Print.
Click to clear the Grayscale check box.
Select any other printing options you want and click OK.

Method 2: Customize objects while in Black and White View

To customize objects while in Black and White View, follow these steps:

On the View menu, click Black And White.

Your presentation now appears the way it will print with the Grayscale printing option enabled.
Switch to the slide that contains the shape you want to print without a border.
Right-click the object, point to Black And White on the menu that appears, and then click White.

You may want to experiment with the other Black and White options and determine which effect you like the best.

NOTE: You can use this method any time an object is printed differently to a black and white printer than it appears on your screen.

REFERENCES

For more information about previewing your presentation in black and white, press F1 to activate the office assistant, and enter the following question in the "What would you like to do?" field:

"Preview black and white"

Click Search, then double-click "Preview and change what slides will look like when printed in black and white" to go to that topic.