OL2000: No Option for Printing All Appointment Text (196872)


The information in this article applies to:

  • Microsoft Outlook 2000
This article was previously published under Q196872

SYMPTOMS

Microsoft Outlook does not have a printing option comparable to the All Text option in Microsoft Schedule+ 7.0. In Schedule+, this option is for printing extra long appointment descriptions.

RESOLUTION

To work around this limitation, use either of the following methods.

Method 1

In Outlook, you can store your appointment details in the large note window and print them using either the Memo style or the Table style with the AutoPreview option.

Example 1

To print appointment details of fewer than 120 characters in length, follow these steps:

  1. On the View menu, point to Current View, and then click Active Appointments.
  2. On the View menu, click AutoPreview.
  3. Click to select the appointments that you want to print and click Print on the File menu.
  4. Under Print Style, click to select Table Style.
  5. Under Print Range, click to select Only Selected Rows.
  6. Click OK.
NOTE: This will print about the first 120 characters of the appointment, note window field.

Example 2

To print appointment details of more than 120 characters in length, follow these steps:

  1. On the View menu, point to Current View, and then click Active Appointments.
  2. Click to select the appointments that you want to print, and click Print on the File menu.
  3. Under Print Style, click Memo Style.
  4. Under Print Options, click to clear the "Start each item on a new page" check box.
  5. Click OK.
NOTE: This will print all of the details from the appointment's note window field.

Method 2

To create a new view using the Card style, follow these steps:

  1. On the View menu, point to Current View, and then click Define Views. Click New.
  2. Type a name such as Card in the "Name of new view" box, and under Type Of View, click Card, and then click OK.
  3. Click Fields.
  4. Under "Show these fields in this order," click Start. Then click Move Up until Start appears at the top of the list, and then click OK.
  5. Click Filter.
  6. On the Appointments And Meetings tab, click "ends" in the Time list, click "in the next 7 days" in the list to the right. Then click OK and OK.
  7. Click Apply View.
  8. On the File menu, click Print, select Card Style. Click OK.
NOTE: This will print the details from the appointment up to about 255 characters, but not the text in the note window field.
Modification Type:MajorLast Reviewed:10/9/2003
Keywords:kbprb KB196872
©2003 Microsoft Corporation. All rights reserved.