WD97: Table of Contents Shows Wrong Formatting (196554)
The information in this article applies to:
- Microsoft Word 97 for Windows
This article was previously published under Q196554 SYMPTOMS
Formatting applied directly (that is, manually) to heading text appears in
the table of contents, even though the TOC style does not include that
formatting in its style definition.
By contrast, the table of contents does not use any formatting defined in
the text's style and uses only the formatting defined in the TOC styles.
For example, if you select a portion of a Heading 1 paragraph and apply
bold formatting to that text, the corresponding entry in the table of
contents also appears in bold. However, if you instead modify the
attributes of Heading 1 style to include bold formatting, this formatting
does not appear in the table of contents. The table of contents shows
only the formatting that is defined in the TOC 1 style.
NOTE: The only exception to this behavior is All Caps formatting. If All
Caps formatting is applied through any means to text in the body of the
document, the table of contents uses All Caps formatting when it includes
the text.
CAUSE
Word considers direct formatting to be deliberate; thus, Word retains
direct formatting when it formats the entries in the table of contents.
Similarly, Word considers style definitions to be deliberate and adheres
to
the settings in the TOC styles.
WORKAROUND
If you do not want to accept the reformatting that was applied from the
Heading style changes, use either of the following methods to work around
this.
Method 1
Select the table of contents and press CTRL+SPACEBAR to force Word to
revert to the built-in TOC styles.
When you update fields and Word asks whether you want to update only page
numbers in the table of contents or the entire table, do not update the
entire table. Updating the entire table causes any changes to the Heading
styles to be reapplied to the table of contents text.
Be sure you clear the Update Fields check box before printing the
document,
or the TOC field will be updated automatically. (To change this option, on
the Tools menu, click Options. Select the Print tab, and under Printing
Options, clear Update Fields.)
NOTE: This method works in all cases of direct formatting or style
redefinition, except for All Caps formatting.
Method 2
If you have completed work on the table of contents, select the table of
contents and press CTRL+SHIFT+F9 to unlink the TOC field and cause the TOC
results to become normal text.
NOTE: After the TOC field is unlinked, it becomes normal text instead of a
field and you cannot update it.
Select the text to manually apply any formatting changes you want. Note
that reapplying the appropriate TOC styles does not correct the formatting
changes.
| Modification Type: | Major | Last Reviewed: | 11/14/2000 |
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| Keywords: | kbbug kbfield KB196554 |
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