WD2000: Incorrect Total When Table Has More Than 85 Rows (193881)


The information in this article applies to:

  • Microsoft Word 2000
This article was previously published under Q193881

SYMPTOMS

When you update a formula field in a table, the result is incorrect if the following are true:

  • The table contains more than 85 rows.

    -and-
  • The range specified in the formula is (ABOVE) or (BELOW).
NOTE: The SUM and COUNT formulas can use the (ABOVE) and (BELOW) ranges.

CAUSE

This problem occurs when a finite length string is overrun because too many cells are referenced in the formula. The field =Sum(Above) is translated to =Sum(a1+b1+c1...) and eventually it gets too long for the string.

WORKAROUND

Use one of the following methods to workaround this problem:

Method 1 - Specify a range cell reference in the formula

  1. On the Tools menu, click Options, and then click the View tab.
  2. Under Show, click to select the Field Codes check box.
  3. Click OK.

    The formula field looks similar to the following:

    {=Sum(Above)}

  4. Type a cell reference in the field. Change your field so that it looks similar to the following

    {=Sum(A1:A87)}

    where A1 and A87 represent the first and last cells in the range.
  5. Press F9.

    The field is updated.
  6. On the Tools menu, click Options, and then click the View tab.
  7. Under Show, click to clear the Field Codes check box.
  8. Click OK.

Method 2

Create subtotals, and then reference the subtotals to create a grand total.

Method 3

Use Excel to calculate totals.

STATUS

Microsoft has confirmed this to be a problem in the Microsoft products listed at the beginning of this article.
Modification Type:MajorLast Reviewed:12/6/2000
Keywords:kbbug KB193881
©2002 Microsoft Corporation. All rights reserved.