WD: Changing the Calendar Wizard Document Formatting (192879)


The information in this article applies to:

  • Microsoft Word for Windows 6.0
  • Microsoft Word for Windows 6.0a
  • Microsoft Word for Windows 6.0c
  • Microsoft Word for Windows NT 6.0
  • Microsoft Word for Windows 95
  • Microsoft Word for Windows 95 7.0a
  • Microsoft Word for the Macintosh 6.0
  • Microsoft Word for the Macintosh 6.0.1
  • Microsoft Word for the Macintosh 6.0.1a
This article was previously published under Q192879

SUMMARY

Microsoft Word provides a Calendar Wizard for creating calendars. The wizard does not prompt you to modify character formatting such as font, point size, and so forth. This article describes how you can use the Calendar Wizard to create your own custom wizard.

NOTE: Microsoft does not support the modification of its wizards or templates. Modifications done by the user are at the user's risk and constitute no obligations or warranties, either written or expressed, by Microsoft.

MORE INFORMATION

To create a new, modified Calendar Wizard, follow these steps:

  1. On the File menu, click Open. Change to the folder where your Calendar Wizard is stored. This is usually one of the following folders: 
         Word for Windows 95:         C:\Office95\Templates\Other Documents
     Word 6.0 for Windows:        C:\Winword\Template
     Word 6.0 for the Macintosh:  <Macintosh HD>:Microsoft Word:Templates
    In the "List Files of Type" box, select All Files. In the File Name list, select Calendar Wizard and click OK. On the File menu, click Save As and type a new name for the wizard. Any formatting changes you make will now stored in your new wizard.
  2. On the View menu, click Page Layout.
  3. NOTE: The Calendar Wizard is composed of AutoText entries which correspond to the styles listed in the following table. Before you insert and modify an AutoText entry, change the page orientation to either portrait or landscape to correspond with the entry as indicated below.

    To modify the page orientation, click Page Setup on the File menu, then select the Paper Size tab. Select Portrait or Landscape based on one of the following calendar styles:

    NOTE: The names of the AutoText Entries are listed in the columns labeled Portrait and Landscape.
           Calendar style                          Portrait       Landscape
       ----------------------------------------------------------------

       Boxes and borders with picture          Boxes00        Boxes10
       Boxes and borders without picture       Boxes01        Boxes11
       Banner with picture                     Banner00       Banner10
       Banner without picture                  Banner01       Banner11
       Jazzy with picture                      Jazzy00        Jazzy10
       Jazzy without picture                   Jazzy01        Jazzy11
  4. On the Edit menu, click AutoText. Select the AutoText entry that corresponds to the calendar style you are creating, and then click Insert.

    Each AutoText entry contains both drawing objects and text boxes. These drawing objects are visible only in page layout view or print preview. (You will see a blank page after you insert the AutoText entry if you are working in normal view.)
  5. Click the Show/Hide button so that it is selected, display table gridlines (On the Table menu, check Gridlines), and turn on Bookmarks (click Options on the Tools menu, select the View tab, click to select the Bookmarks check box, and then click OK).

    NOTE: Do not delete any of the bookmarks. If these are deleted, the wizard may not function properly.
  6. Select the text or table cell in which you want to make changes. Be sure the end-of-cell marker or paragraph mark is also selected. Make your formatting changes, such as changing the font or point size, adding bold or italics, and so forth. When you are finished, deselect the area by clicking in the margin of the document.
  7. On the Edit menu, click AutoText. Select the AutoText entry that you previously selected in step 3. Click Delete to delete the old AutoText entry. Click Close to return to the document.
  8. Click the Drawing button on the Standard Toolbar to activate the Drawing toolbar.
  9. Click the Select Drawing Objects button on the Drawing toolbar. Starting in the upper-left corner of the template, click and drag down and to the right bottom corner to enclose the entire document area. A dashed line appears as you are dragging to enclose the objects.
  10. On the Edit menu, click AutoText. In the AutoText dialog box, type the AutoText name using the same name as the AutoText entry you deleted in step 8. From the "Make AutoText Entry Available To" list, select "Documents Based On the <wizard name>." Click Add to return to the document.
  11. With the document still selected, click Cut on the Edit menu. You should now have a blank page with a single paragraph mark at the top left of the page. If you have any text or more than a single paragraph mark, delete these items. Click Save on the File menu, and then close the template.
Now you can use your new, modified Calendar Wizard. To create a new calendar based on your modified Calendar Wizard, follow these steps:

  1. On the File menu, click New.
  2. On the Other Documents tab, click to select your modified Calendar Wizard, click OK and then complete the steps of the Calendar Wizard.
Modification Type:MinorLast Reviewed:8/18/2005
Keywords:kbhowto kbtemplate KB192879
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