WD97: ODMA: How Word 97 Works With GroupWise 5.2 (185060)

MORE INFORMATION

GroupWise 5.2 is a cross-platform messaging and groupware product that enables you to expand beyond normal e-mail capabilities to access and manage calendar, scheduling, tasks, voice mail, faxes, and other message types from within a Universal Mailbox.

GroupWise is also a document management system that enables you to control, organize, access, and share information. Word processing documents, spreadsheets, presentations, forms, images, e-mail messages, or any type of file you want to save can be managed through GroupWise.

How GroupWise Document Management Works

Contained in GroupWise 5.2 is the document management system (DMS), which is extended to include all types of information including e-mail, voice mail, faxes, images, appointments, tasks, and workflows. Document libraries, hosted on a GroupWise Post Office, contains document properties while the actual documents are stored in a binary object store in a compressed and encrypted format. The GroupWise Post Office Agent is responsible for the maintenance of the document library and binary object store. Check-in, check-out, version control, security, and so forth, are built into the document library and the Post Office Agent. Any ODMA- compliant application can use the document management services of GroupWise 5.2.

How Word 97 Integrates With GroupWise

As an Open Document Management (ODMA) compliant application, Word 97 searches in the Windows Registry during start-up for the following subkey to determine if a document management system (DMS) is installed.

   \HKEY_LOCAL_MACHINE\Software\Classes\ODMA32
				

If GroupWise is found as installed in this registry subkey, Word 97 initiates calls (hooks) into GroupWise using ODMA integration. As a result of this integration, several default Word functions are either replaced or supplemented with the GroupWise interface. These functions include the functions that are triggered by the following commands on the File menu:

• Open
• Close
• Save
• Save As
• Save as HTML
• Versions

During the installation and integration of GroupWise, the following subkey is written to the Windows registry:

   \HKEY_LOCAL_MACHINE\Software\Classes\ODMA32\GRPWISE
				

NOTE: This is the registry subkey that informs ODMA-compliant applications that GroupWise is installed on the computer. If the subkey is removed from the Windows Registry, GroupWise ODMA integration with Word 97 will be disabled.

Features of GroupWise

GroupWise expands e-mail functionality to integrate collaboration capabilities. GroupWise includes the following features.

   Feature                  Description
   -----------------------------------------------------------------------

   Integrated Desktop       Customizable environment in which you can
                            access, organize, keep track of, profile/store,
                            share and communicate information.

   Universal Mailbox        Allows you to send, receive, and manage
                            multiple types of information (for example,
                            e-mail, voice mail, faxes, calendar events,
                            tasks, documents, workflows, and so forth) used
                            by both network-connected and remote users.

   Internet/Intranet        URL's, Internet e-mail addresses, and FTP
   Integration              file names included in the subject or message
                            body of a GroupWise include hyperlinks to
                            your default browser, Send Mail view, or FTP
                            application.

   E-Mail Client            Includes status tracking and retraction of
                            outbound messages; CC and BCC; attachments and
                            document references; an integrated speller,
                            thesaurus and QuickCorrect composition coach;
                            and the ability to convert message types (for
                            example, a mail message converted to a task,
                            appointment or note).

   Work-In-Progress         Lets you track calendar events and to-do lists,
                            maintain personal address books, and manage a
                            "work-in-progress" folder, which holds
                            unfinished items until completed.

   Group Calendaring        Offers wide-area calendar and scheduling
                            capabilities -- including busy schedule and
                            auto-date scheduling, and proxy and busy search
                            across post offices.

   Replicated Shared        Allows you to provide others with access to
   Folders                  specific folders for workgroup and
                            collaborative interaction, including group
                            document editing.

   Document Management      DMS services which includes check-in/check-out
                            (for single documents, single folders, multiple
                            folders, selected documents from a single
                            folder, or selected documents from multiple
                            folders), concurrency control and versioning.

   Integrated WorkFlow      Allows transport and tracking of work items
   Services                 created by desktop applications. Provides a
                            graphical workflow tool to define serial,
                            parallel, broadcast, conditional and workflow
                            "joins" without having to write code.

   GroupWise                Allows you to access, share and manage many
   Post Office              types of information without the limits as to
                            platform or document type.

                            Features:

                            - Support of multiple message types/documents
                            - Preservation of attributes and context of
                              Mailbox items
                            - Concurrent access to information
                            - MAPI 1.0, ODMA, LDAP, CMC/CSA, POP3 and IMAP4
                              service provider


   GroupWise Imaging        View, store, edit, and route scanned image
                            files across corporate networks and intranets
                            via the GroupWise Universal Mailbox.
				

System Requirements

The following are the system requirements to run GroupWise.

Microsoft Windows 95 Client:

• 486/33 megahertz (MHz) processor or greater
• 16 megabytes (MB) random access memory (RAM)
• 6 MB minimum available hard disk space. 24 MB available hard disk space recommended.

Microsoft Windows NT Client:

• Microsoft Windows NT 3.51 or greater
• 486/33 MHz processor or greater
• 16 MB RAM memory
• 6 MB minimum available hard disk space. 24 MB available hard disk space recommended.