OL98: Lotus Organizer Conversion Issues (181415)

MORE INFORMATION

To import an Organizer file into Outlook, you must have the Organizer program installed on your computer. You must also install the Lotus Organizer Converters that come with Outlook.

To install the Organizer Converter Files, follow these steps:

1. Click Start, point to Settings and click Control Panel.
2. Double-click the Add/Remove Programs icon.
3. Click Microsoft Outlook 98 and click Add/Remove.
4. In the Setup dialog box, click Add New Components.
5. Click either Install From CD or Install From Web, depending upon the source of your original installation.
6. Click Yes to allow Setup to determine installed components.
7. Under Import/Export Components, click to select Lotus Organizer Converters, then click Next and Install Now.

Three different Outlook Converters are supplied for different versions of Organizer. One for versions 1.0 and 1.1, one for version 2.1, and one for version 97 (3.0). It is important that you choose the proper converter for the version of the file being converted.

NOTE: None of these supplied converters supports Lotus Organizer 2.0 files. Organizer 2.0 files can be exported as comma-delimited text files and imported into Outlook. In addition, a product named IntelliSync for Windows CE can be used for direct-connect synchronization between a Windows CE based, handheld PC using Organizer 97, and another PC using Outlook.

Steps to Import an Organizer File

To import an Organizer file, follow these steps:

1. On the File menu, click Import And Export.
2. Click "Import from another program or file," and click Next.
3. Click either Lotus Organizer 1.0, 1.1, or Lotus Organizer 2.1, or Lotus Organizer 97; then click Next.
4. Type the import file name in the File To Import box, and click Next.
5. Click Import "'<filename>' into '<foldername>'" and click Map Custom Fields (where <name> is the file or folder name you want to use).
6. Map "<Organizer fieldname>" to "<Outlook fieldname>" and click OK.

Manually Map Organizer Fields to Outlook Fields

Most fields will automatically map from Organizer fields to the proper Outlook fields. However, it is very important that you verify the mapping to assure each Organizer field is mapped to the appropriate Outlook field.

For more information on manually mapping files for export, please see the following article in the Microsoft Knowledge Base:

Single Categories Imported

For those Organizer entries containing more than one category, only the first category in the list will be imported to Outlook.

Calls Not Imported

Organizer Call entries are not imported to Outlook.

Notes Not Imported

Organizer note entries are not imported to Outlook.

Planner Entries

Organizer Planner entries are imported as Appointments in the Outlook Calendar. Those spanning multiple days are imported as recurring appointments.

Repeated Events

Organizer Repeated Events are imported as a series of individual events in Outlook.

Procedures for Importing Information from Lotus Organizer 4.0

When using Lotus Organizer 4.0 or higher, it is necessary to Export the data from Lotus Organizer to a Comma Separated Values file (.CSV).


You may then Import the Comma Separated Values file (.CSV) into Outlook using the "Import from another Program or File" function of the Import/Export feature.

NOTE: It will be necessary to correctly map the data fields in the Comma Separated Values file (.CSV) to the proper Outlook Contact fields using the Field Mapper.