WD98: Cross Reference to ListNum Field Is Incomplete (181257)
The information in this article applies to:
- Microsoft Word 98 Macintosh Edition
This article was previously published under Q181257 SYMPTOMS
When you insert a cross-reference to a ListNum field, the cross-reference
may not include the complete ListNum context if all of the following
conditions are true:
- The ListNum field is located previous to the cross-reference.
-and-
- The cross-reference is being inserted into a paragraph containing a
higher level ListNum than the ListNum being referenced.
-and-
- There is not a higher level ListNum field (other than the ListNum field
contained in the paragraph where the cross-reference is being inserted)
between the cross-reference and the ListNum that is being cross-
referenced.
WORKAROUND
Consider using outline numbering or a combination of outline numbering and
ListNum fields.
STATUS
Microsoft has confirmed this to be a problem in the Microsoft products
listed at the beginning of this article. We are researching this problem
and will post new information here in the Microsoft Knowledge Base as it
becomes available.
MORE INFORMATION
A cross-reference to a ListNum field should include the entire context of
the ListNum that is being cross-referenced unless there are no higher level
ListNum fields between the paragraph containing the cross-reference and the
ListNum field that is being cross-referenced.
In the following discussion, the term ListNum "context" is used. A
paragraph is said to be in the same ListNum context as a certain ListNum
field if no higher level ListNum fields occur between the paragraph and the
ListNum field.
Here is a sample list with the numbering created using ListNum fields:
------------------------------------
1) This is a ListNum of level 1
a) This is a ListNum of level 2
b) This is a ListNum of level 2
2) This is a ListNum of level 1
a) This is a ListNum of level 2
b) This is a ListNum of level 2
c) This is a ListNum of level 2
d) This is a ListNum of level 2
3) This is a ListNum of level 1
a) This is a ListNum of level 2
b) This is a ListNum of level 2
------------------------------------
Cross-references to this list:
If you insert a cross-reference in line 2d and reference either line 2a,
2b, 2c, or 2d, you will only get "a)," "b)," "c)," or "d)" as the cross
reference because the cross-reference is in the same context as the item
being cross-referenced.
However, if you insert a cross-reference in line 2d and reference either
line 1a, 1b, 3a, or 3b, you will get the full context "1)a)," "1)b),"
"3)a)," or "3)b)" as the cross-reference because the cross-reference is in
a different context than the item being cross-referenced.
The problem also occurs when you insert a cross-reference in line 3) and
reference 2a, 2b, 2c, or 2d. You should get the full context of "2)a),"
"2)b)," "2)c)," or "2)d)" because you are referencing a line that is
outside the context of the paragraph where you are inserting the cross
reference. However, in this situation, you will get the incorrect cross-
reference of "a," "b," "c," or "d."
NOTE: Inserting a cross-reference in line "3)" and cross-referencing lines
"1a" or "1b" works correctly (giving you the full context).
REFERENCES
For more information on ListNum fields and Outline Numbering, please see
the following articles in the Microsoft Knowledge Base:
180503 WD98: General Information About Bullets and Numbering
181039 WD98: How to Use the ListNum Field in Word
181040 WD98: ListNum Field Not Converted Saving to Word 6.0/95
181046 WD98: Editing ListNum Field In Table Causes Word to Hang
180504 WD98: Outline Numbering Is Not Reapplied
For more information about the ListNum field, click Contents And Index
on the Help menu, click the Index button in MS Word Help, type the
following text
and then click Show Topics. Select the "LISTNUM field" topic, and
click Go To. If you are unable to find the information you need, ask the
Office Assistant.
| Modification Type: | Major | Last Reviewed: | 10/4/2002 |
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| Keywords: | kbbug kbfield kbnumbering KB181257 |
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