WD97: Envelope Address Style Not Applied to Envelope Address (179316)


The information in this article applies to:

  • Microsoft Word 97 for Windows
This article was previously published under Q179316

SYMPTOMS

When you add an envelope to your document or print that envelope using the Envelopes and Labels command on the Tools menu, the formatting of the delivery address is not what you defined in the Envelope Address Style definition and may not look like what you expect.

CAUSE

You may have applied direct formatting to the delivery address in either the letter or in the Envelopes tab (on the Tools menu, click Envelopes and Labels). Directly applied formatting will override the format defined in the Envelope Address Style.

NOTE: This functionality is by design in Word 97 for Windows and is different than in earlier versions of Microsoft Word.

WORKAROUND

To work around this behavior, do one of the following.

Method 1

Remove the directly applied formatting before working with the envelope. To do so, follow these steps:

  1. Select the address in the body of the letter.
  2. Press CTRL+SPACEBAR to remove the directly applied character formatting.
  3. On the Tools menu, click Envelopes And Labels.
  4. Click Print or click Add To Document.

Method 2

Remove the directly applied formatting after working with the envelope. To do so, follow these steps:

  1. On the Tools menu, click Envelopes And Labels.
  2. On the Envelopes tab, select the Delivery Address, and then press CTRL+SPACEBAR to remove the directly applied character formatting.
  3. Click Print or click Add To Document.

Method 3

Create a style for your document formatting.

When you use the Envelopes And Labels command on the Tools menu, the character formatting will not be changed for the envelope if your address in the body of the letter has a style applied rather than directly applied formatting.

For more information about creating a new style, click the Office Assistant, type "How do I create a new style," click Search, and then click to view "Create new styles."

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

120802 Office: How to Add/Remove a Single Office Program or Component

MORE INFORMATION

In Microsoft Word, you can apply formatting in two ways: you can use styles or you can apply paragraph and character formatting directly. To directly apply formatting, select the text and apply the format that you want by using menus, toolbars, shortcut keys, or by right-clicking and using one of the choices on the shortcut menu. Any formatting that you apply directly to the address in the document will override the Envelope Address Style definition for the delivery address.

For example, if the Envelope Address Style defines a point size of 10, but you have directly applied a point size of 16 to the address in the document, the delivery address of the envelope will be 16 points.

This does not occur if you have applied only a style.

For more information about modifying a style, click the Office Assistant, type "How do you modify a style?", click Search, and then click to view the "Modify a style" topic.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Microsoft Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

120802 Office: How to Add/Remove a Single Office Program or Component

For additional information, please see the following article in the Microsoft Knowledge Base:

115260 Changing the Default Envelope Attributes in Word 6.0, 7.0

Modification Type:MajorLast Reviewed:11/14/2000
Keywords:kbenvelope kbprb KB179316
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