OL: How to Change Default for Meeting Response (174716)

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There are two methods to turn off the Request Response option. One is to turn it off manually for every meeting request. The other is to create a new appointment form and turn the option off programmatically. This will allow you set the new appointment form as your default.

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This article assumes that you are familiar with Visual Basic Scripting and with creating Microsoft Outlook forms using the programming tools provided with Outlook. For more information about getting help with Visual Basic Scripting, please see following article in the Microsoft Knowledge Base:

Manually Turning Off the Request Responses Option

In the Outlook Calendar view, on the Calendar menu click New Meeting Request.

Click the Meeting Planner tab and add at least one Meeting Attendee.

On the Appointment menu, click Request Response.

Turning Off the Request Responses Option Programmatically

Turning off the request responses programmatically consists of three steps.

• Create a custom form
• Publish the form in your Calendar folder
• Make the new form the default appointment form

To create a custom form, follow these steps:

1. In the Outlook Calendar view, on the Calendar menu click New Meeting Request.
2. On the Tools menu, click Design Outlook Form.
3. On the Form menu, click View Code.
4. In the Visual Basic Script Editor type the following:

         Function Item_Open()
           Item.ResponseRequested = False
         End Function
   						

5. On File menu, click Close.

You can publish forms several ways. This example shows how to publish your form in your Calendar folder. Follow these steps to exit the design mode and publish the form:

Publishing Your Form

1. On the Tools menu, click Design Outlook Form to exit the design mode.
2. On the File menu, click Publish Form As.
3. In the Form name box, type MyForm and click Publish In.
4. In the "Set Library To" dialog box, click to select Folder Forms Library.
5. In the folder list, click to select your Calendar folder and click OK.
6. Click Publish to publish MyForm in your Calendar folder.
7. On the form File menu, click Close. When prompted, Do you want to save changes? Click No.

The form is now available under the Calendar menu as New MyForm.

Set the New Form as the Default Appointment Form

To set this new form as your default appointment form, follow these steps:

1. In Folder List view, right-click the Calendar folder and on the shortcut menu click Properties.
2. Click to select MyForm from the "When posting to this folder" list.
3. Click Apply.