WD97: TOC Styles Don't Have Tab Stop When Applied Manually (167620)

SYMPTOMS

When one of the built-in TOC styles (TOC 1-TOC 9) is applied manually to a paragraph, the paragraph will not contain the formatting for the 6-inch flush-right tab with a dotted leader as it does when the style is automatically applied by the table of contents feature.

CAUSE

This is a change in behavior from earlier versions of Word. Earlier versions of Word apply a 6-inch flush-right tab to the paragraph to which the TOC style is applied.

WORKAROUND

If you need a style that mimics a built-in TOC style and also has a right- aligned tab, you can create a custom style based on the TOC style by following these steps.

On the Format menu, click Style.
In the List box, click All Styles.
Click the built-in TOC style you want to mimic (for example, TOC 2).
Click the New button.
Type a name for the new style. For example, type "My TOC 2."
Click the Format button and click Tabs.
Type the desired tab stop value [for example, type "6.0" (without the quotation marks)].
Select the desired alignment (for example, Right).
Select the desired leader (for example, dotted or option "2").
Click OK to close the dialog boxes.

Use this new style to simulate a TOC style in the body of the document.

NOTE: When you create the new style, you can customize other formatting attributes if needed.

MORE INFORMATION

When you click Styles on the Format menu and you select one of the built-in TOC styles, the definition will be "Normal + Automatically update." A right- aligned tab stop will not be listed as part of the style definition because it is dynamically added to the table of contents entries as direct formatting when the table of contents is created.

Other styles in Word 97 for Windows that behave in a similar way to the TOC styles are:

Index 1-9 (Index 1-Index 9)
Table of Figures
Table of Authorities

REFERENCES

For more information about how the tabs in table of contents styles have changed, please see the following article in the Microsoft Knowledge Base:

109884 TOC Style Tabs Redefined When Updating Table of Contents

For more information about "working with a table of contents," click the Office Assistant, type "table of contents," click Search, and then click one of the topics.

NOTE: If the Assistant is hidden, click the Office Assistant button on the Standard toolbar. If Word Help is not installed on your computer, please see the following article in the Microsoft Knowledge Base:

120802 Office: How to Add/Remove a Single Office Program or Component