XCLN: Setting Send Options for Individual Messages (154830)


The information in this article applies to:

  • Microsoft Exchange Client 4.0
  • Microsoft Exchange Client 5.0
  • Microsoft Exchange Windows NT client 4.0
  • Microsoft Exchange Windows NT client 5.0
  • Microsoft Outlook, Exchange Server Edition
  • Microsoft Outlook 97 8.0
  • Microsoft Outlook 97 8.01
  • Microsoft Outlook 97 8.02
  • Microsoft Outlook 97 8.03
  • Microsoft Outlook 98
This article was previously published under Q154830

SUMMARY

The global Send options for the client are set under Options on the Tools menu, in the main window. The Send options for an individual message are set in the compose window, under Properties on the File menu.

Clicking Options on the Tools menu of the compose window does not affect the message you are composing, although you might expect it to. It is simply another access point to the global settings. Changes made to the global settings of the Send options from within the compose window do not take effect for the message currently being composed, only for subsequent messages.

MORE INFORMATION

When you click Properties on the File menu of the compose window, you can set several Send options for that specific message. The rest of this article describes these options.
  • Importance: Select the priority that you want to assign to the message. Marking an item with high or low importance affects the appearance of the Importance column in the folder contents list. Importance can be assigned as follows:

    High: Displays an exclamation point (!). Depending upon how your mail server is configured, messages marked with High importance may be delivered faster than those marked with Normal or Low importance.

    Normal: Displays no symbol.

    Low: Displays a down arrow.

    Of all the options set by the sender, the recipient can only change the importance that was assigned to the item.

  • Sensitivity: The sensitivity of the message does not stop users from modifying the message. Marking a message with one of these settings is advisory only. Recipients can take any action on the message that they want to; a recipient can forward the message to another person. If you want to help prevent recipients' actions on a message, you can create an e-mail message with restricted permissions.

    In the Sensitivity box, click the option that you want.
    • Private means that the recipient sees Please treat this as Private in the InfoBar of the message that you send.
    • Personal means that the recipient sees Please treat this as Personal in the InfoBar of the message that you send.
    • Confidential means the recipient sees Please treat this as Confidential in the InfoBar of the message that you send.
    Note The InfoBar is the banner that is near the top of an open e-mail message, appointment, contact, or task. The InfoBar indicates if a message has been replied to or forwarded; it also indicates the online status of a contact who is using Microsoft Instant Messaging.
  • Read Receipt: Sends a receipt to the sender after the recipient opens the message. If you are posting an item in a public folder, this option is unavailable.

  • Delivery Receipt: Sends a receipt to the sender after the message is delivered to the recipient. If you are posting an item in a public folder, this option is unavailable.

  • Save Copy In "Sent Items" Folder: Saves a copy of the active message in your Sent Items folder. If you are posting an item in a public folder, this option is unavailable.

  • Send Options: Specifies advanced options for sending the active message. The Internet tab is used to specify the format for attachments. The format options are: Don't know, MIME, UUEncode, and BINHEX. The Microsoft Exchange Server tab is used to specify when to send messages and when to expire messages. Delayed messages are sent to the Outbox folder, which holds them for the specified time. After the specified time, the message will be immediately sent to the server as long as the client is still logged into Exchange. Only unread items are affected by the expiration time you specify.
NOTE: When the recepient of a message that is sent with Private sensitivity opens the message, clicks either Reply or Forward, and then tries to add comments around the original text, the following error message is displayed:
This information has been marked as private by its author and cannot be changed.
This behavior is by design. Because the original message was sent with Private sensitivity, subsequent users of the message are not allowed to modify the message in any way. Outlook recognizes the Private property of the message and prevents any modifications. Messages that are sent with Normal, Personal or Confidential sensitivity allow comments to be added to the original message.
Modification Type:MinorLast Reviewed:8/18/2005
Keywords:KB154830
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