Money: What Is an Apay and How to Enter One (149224)


The information in this article applies to:

  • Microsoft Money 2004 Deluxe
  • Microsoft Money 2001
  • Microsoft Money 2000
  • Microsoft Money 99
  • Microsoft Money 98
  • Microsoft Money 97
  • Microsoft Money 2003 Deluxe
  • Microsoft Money Deluxe 2002
  • Microsoft Money 2000 Business and Personal
  • Microsoft Money 98 Deluxe Edition
  • Microsoft Money 98 Financial Suite
This article was previously published under Q149224

SUMMARY

In Microsoft Money, an Automatic Payment is known as an Apay and an Electronic Payment is known as an Epay. This article explains what an Automatic Payment (Apay) is, and how and where you can enter one in Microsoft Money.

An Automatic Payment (Apay) is used when you want to have a bill paid that has a regular, fixed frequency. The automatic payment is set up only once. After setup, the payment is paid automatically by the Money Online Bill Payment service. The service works with any checking account in the United States. You can pay any business or individual within the U.S. You tell the service when you want a bill paid and from then on, it is taken care of for you. To use the Bill Payment service you need to subscribe to the service and set up your accounts.

Note OFC Internet Banking accounts do not support Apays.

MORE INFORMATION

Automatic Payment transactions are entered in the Bills area in Microsoft Money 98 and later and in the Payment Calendar in Money 5.0. When you enter an automatic payment in Money versions earlier than Money 99, all data is entered in the normal fashion, except that you enter Apay in the Number field. Entering an automatic payment in Money 99 is somewhat different. For more information on entering these transactions, use the appropriate method below for your version of Money.

The following steps assume that the you have signed up for the service, and that your accounts are set up to work with Online Bill Payment.

For Money 2000 and later, see Help for step by step instructions.

Money 99

  1. In the Bills area, click Set Up Bills & Deposits.
  2. Click New.
  3. Click Bill, and then click Next.
  4. Enter the Frequency, and then click Next.
  5. In the Payment Method list, click Automatic Payment (Apay) and then click Next.
  6. Enter all the necessary information regarding the transaction. Use the TAB key to move to each field.
    1. In the Next Due field, enter the date that you want the first payment delivered.
    2. In the Amount field, enter the amount of the fixed payment. This amount does not vary.

      Note You can only send payments, not deposits.
    3. In the Account field, choose the account from which you want this Automatic Payment to be made.

      Make sure the account is enabled for Online Bill Payment.
    4. You may also enter information in the Category, Subcategory, and Memo fields for your records.
    5. When you are finished, click Finish.
  7. Review the information displayed. Enter the number of payments you want to schedule, or the date of the final payment.

    Money will calculate the remaining field.

    Note If you want the payment to be made each time it's due until you send an instruction to cancel it, leave both boxes blank.
  8. Click OK.
  9. If Money doesn't have an account number or an address for this payee, you are prompted for this information when you enter the transaction.

    The account number is the number of your account with the payee. You can usually find it on bills you receive from the payee. If the payee is a friend or family member instead of a business, type your name instead of an account number. This helps the payee identify your payment.
  10. On the left side of the screen (under Reminders), click Online Finances.
  11. In the Online Banking area, review the list of instructions.
  12. When all your online instructions are ready, click Connect.

    Follow the instructions on the screen.
The next time you connect to the online service, all Automatic Payments due within the next 30 days are automatically entered into your Account Register. This gives you the chance to cancel the payment before it is made, and reminds you to have funds available. You should connect to the online service at least once every 30 days.

Note After you set up Automatic Payments, the online service automatically pays the bills from your account when they are due, even if you don't connect again. You should always remain aware of your account balance and keep enough money in your account to cover the Apays.

Money 98

  1. In the Bills area, click New Bill.
  2. Click Bill, and then click Next two times.
  3. Enter all the necessary information regarding the transaction. Use the TAB key to move to each field.
    1. For check Number, click Automatic Payment (Apay).
    2. In the Due Date field, enter the date that you want the first payment delivered.
    3. In the Entry Method field, enter Manual Entry.
    4. In the Amount field, enter the amount of the fixed payment. This amount does not vary.

      Note You can only send payments, not deposits.
    5. In the Account field, choose the account from which you want this Automatic Payment to be made.

      Make sure the account is enabled for Online Bill Payment.
    6. You may also enter information in the Category, Subcategory, and Memo fields for your records.
    7. When you are finished, click OK.
  4. Review the information displayed. Enter the number of payments you want to schedule, or the date of the final payment.

    Money will calculate the remaining field.

    Note If you want the payment to be made each time it's due until you send an instruction to cancel it, leave both boxes blank.
  5. Click OK.
  6. If Money doesn't have an account number or an address for this payee, you are prompted for this information when you enter the transaction.

    The account number is the number of your account with the payee. You can usually find it on bills you receive from the payee. If the payee is a friend or family member instead of a business, type your name instead of an account number. This helps the payee identify your payment.
  7. On the left side of the screen (under Reminders), click Online Banking.
  8. In the Online Banking area, review the list of instructions.
  9. When all your online instructions are ready, click the Connect button.

    Follow the instructions on the screen.
The next time you connect to the online service, all Automatic Payments due within the next 30 days are automatically entered into your Account Register. This gives you the chance to cancel the payment before it is made, and reminds you to have funds available. You should connect to the online service at least once every 30 days.

Note After you set up Automatic Payments, the online service automatically pays the bills from your account when they are due, even if you don't connect again. You should always remain aware of your account balance and keep enough money in your account to cover the Apays.

Money 5.0

  1. In the Payment Calendar, click the New Bill Or Deposit button.
  2. Click Bill, and then click Next.
  3. Enter all the necessary information regarding the transaction.

    Use the TAB key to move to each field. When you are prompted for a Check Number, select Apay.
  4. In the Date field, enter the date that you want the first payment delivered.
  5. In the Frequency field, enter the frequency of the Automatic Payment.
  6. In the Payment field, enter the amount of the fixed payment. This amount does not vary.

    Note You can only send payments, not deposits.
  7. In the Account field, choose the account from which you want this Automatic Payment to be made. Make sure the account is enabled for Online Bill Payment.
  8. You may also enter information in the Category, Subcategory, and Memo fields for your records.
  9. When you are finished, click OK.
  10. Review the information displayed. Enter the number of payments you want to schedule, or the date of the final payment.

    Money will calculate the remaining field.

    Note If you want the payment to be made each time it's due until you send an instruction to cancel it, leave both boxes blank.
  11. Click OK.
  12. If Money doesn't have an account number or an address for this payee, you are prompted for this information when you enter the transaction.

    The account number is the number of your account with the payee. You can usually find it on bills you receive from the payee. If the payee is a friend or family member instead of a business, type your name instead of an account number. This helps the payee identify your payment.
  13. On the right side of the screen (under Reminders), click Go To Online.
  14. In the Online Services area, review the list of instructions under step one. In Money 5.0, these instructions are on the Connect tab of the Home Banking area.
  15. When all your online instructions are ready, click Call or Connect. Follow the on-screen instructions.
The next time you connect to the online service, all Automatic Payments due within the next 30 days are automatically entered into your Account Register. This gives you the chance to cancel the payment before it is made, and reminds you to have funds available. You should connect to the online service at least once every 30 days.

Note After you set up Automatic Payments, the online service automatically pays the bills from your account when they are due, even if you do not connect again. You should always remain aware of your account balance and keep enough money in your account to cover the Apays.

For additional informationabout how to cancel a scheduled Automatic Payment, click the following article number to view the article in the Microsoft Knowledge Base:

142768 Money: How To Cancel Apays, Epays, and Send Bank Letter

Modification Type:MajorLast Reviewed:1/5/2005
Keywords:kbhowto kbonline KB149224
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