How to reset character and style formatting in Word (123302)
The information in this article applies to:
- Microsoft Word for Windows 1.0
- Microsoft Word for Windows 1.1
- Microsoft Word for Windows 1.1a
- Microsoft Word for Windows 2.0
- Microsoft Word for Windows 2.0a
- Microsoft Word for Windows 2.0b
- Microsoft Word for Windows 2.0c
- Microsoft Word for Windows 6.0
- Microsoft Word for Windows 6.0a
- Microsoft Word for Windows 6.0c
- Microsoft Word for Windows 95
- Microsoft Word for Windows 95 7.0a
- Microsoft Word for the Macintosh 1.0
- Microsoft Word for the Macintosh 1.05
- Microsoft Word for the Macintosh 3.0
- Microsoft Word for the Macintosh 3.01
- Microsoft Word for the Macintosh 3.02
- Microsoft Word for the Macintosh 4.0
- Microsoft Word for the Macintosh 5.0
- Microsoft Word for the Macintosh 5.1
- Microsoft Word for the Macintosh 5.1a
- Microsoft Word for the Macintosh 6.0
- Microsoft Word for the Macintosh 6.0.1
- Microsoft Word for the Macintosh 6.0.1a
- Microsoft Word 98 Macintosh Edition
This article was previously published under Q123302 SUMMARY
This article describes how to remove manual character and style formatting.
Note There is a documentation error in Chapter 6 ("Formatting Text
Characters") of the "Microsoft Word User's Guide," version 6.0. See the
"Changing the Font, Font Size, and Other Formats" section, "To copy
character formatting" procedure (Document No. WB51157-1093, page 109, and
Document No. WB60460- 0794, page 115). The manual incorrectly states:
Word removes any character formats you applied with the formatting
toolbar, key combinations, or the Font command on the Format menu. Word
does not remove character formats that are part of a character or
paragraph style.
The second sentence is incorrect. The text correctly states that the
procedure does not remove character formats that are part of a paragraph
style. However, Word does remove character formats that are part of a
character style. When you select characters that are formatted with a
character style, and you press CTRL+SPACEBAR (in Windows) or
COMMAND+SHIFT+Z (on the Macintosh), Word removes the character style and
applies only the remaining paragraph style instead.
MORE INFORMATIONWord for Windows
The ResetPara command (CTRL+Q) does not remove formatting. Instead, this command adds formatting. ResetPara compares the paragraph properties of the style to the properties of the paragraph. Then, ResetPara applies whatever paragraph formatting properties are needed to make the paragraph look like the style.
The
ResetChar command removes all manual character formatting that is applied to the selected
text and retains only the character formatting that is defined in the style. You
cannot use CTRL+SPACEBAR to remove character formatting that is applied with a
style. (In Word 6.0, you can create character styles in addition to
paragraph styles. CTRL+SPACEBAR does not remove manually applied formatting
that is not defined in the character style.)
Version Command name Shortcut key
-----------------------------------------------------------------
1.x ResetChar CTRL+SPACEBAR
1.x ResetPara CTRL+X
2.x ResetChar CTRL+SPACEBAR
2.x ResetPara CTRL+Q
6.0, 6.0a, 6.0c ResetChar CTRL+SPACEBAR or
CTRL+SHIFT+Z
6.0, 6.0a, 6.0c ResetPara CTRL+Q
7.0, 7.0a ResetChar CTRL+SPACEBAR or
CTRL+SHIFT+Z
7.0, 7.0a ResetPara CTRL+Q
Word for the Macintosh
The Plain Text command removes any manual formatting applied to your text,
such as font character and size changes, bold, italics, and underscore. In
versions 1.x and 3.x, the text is returned to the current style applied to
the paragraph. Beginning with version 4.0, the Revert To Style command
resets the paragraph to the current style, stripping any additional manual
formatting. In versions 6.0 and 98, ResetPara removes manual formatting
applied over a style, and ResetChar removes direct character formatting.
Version Command name Shortcut key
-----------------------------------------------------------------
1.x, 3.x Plain Text
4.x Plain Text
5.x Revert To Style COMMAND+SHIFT+SPACEBAR
6.0, 98 ResetPara COMMAND+OPTION+Q
6.0, 98 ResetChar COMMAND+SHIFT+Z
| Modification Type: | Minor | Last Reviewed: | 8/4/2006 |
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| Keywords: | kbformat kbhowto KB123302 |
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